Administrative Assistant, HR/Legal

American Farm Bureau Federation; Washington (District of Columbia); On-site; USD 55,000 - 65,000; Full time

Job summary

American Farm Bureau Federation is seeking an HR Administrative Support professional to provide day-to-day HR assistance and cross-functional support to Legal and Corporate Governance under the Office of General Counsel. You will handle filing, data entry, scheduling, and inquiries while coordinating HR communications and onboarding tasks.

The role requires a Bachelor’s degree or equivalent experience, at least one year in HR and two years in an office environment, and strong MS Office,

Qualifications

• Bachelor’s degree or equivalent experience required.
• Minimum one year of HR experience.
• Minimum two years in a general office environment.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills; high discretion with confidential info.

Responsibilities

• Provide day-to-day administrative support to the HR team: filing, data entry, meeting coordination, responding to routine inquiries.
• Monitor and manage HR inbox; route complex requests to HR leadership as needed.
• Support full-cycle recruiting logistics: scheduling interviews, candidate communications.
• Prepare new hire paperwork and status-change materials, ensuring timely completion.
• Maintain personnel files and update HR databases and intranet resources.

Skills

HR experience

Office experience

MS Office

Communication skills

Time management

Detail orientation

Education

Bachelor's degree or equivalent experience

Tools

HRIS

ATS

Job description

POSITION OBJECTIVE:

Provide administrative support primarily to the Human Resources team, with additional cross-functional support to the Legal and Corporate Governance functions within AFBF's Office of General Counsel (OGC).

REPORTS TO:

Director, Human Resources

PAY RANGE:

an hourly equivalent of $55,000 - $65,000 annually

DUTIES and RESPONSIBILITIES:

Human Resources Support

• Provide day-to-day administrative support to the HR team, including filing, data entry, meeting coordination, and responding to routine employee inquiries, escalating complex issues to HR leadership as needed.
• Monitor and manage the HR inbox, responding to routine inquiries and routing more complex requests to the appropriate team member
• Support full-cycle recruiting logistics, including scheduling interviews and coordinating communications with candidates.
• Prepare new hire paperwork and materials for employee status changes and follow up with employees to ensure timely completion and submission.
• Maintain accurate physical and electronic personnel files in compliance with legal requirements.
• Maintain and update employee information across HR databases, organizational chart, the intranet, staff guides, and other internal resources.
• Support benefits administration, including enrollment changes, employee inquiries, and coordination of open enrollment meetings and communications.
• Support other HR initiatives, audits, or special projects as assigned.

Legal and Governance Support

• Process invoices and expense reports, and support other billing, reimbursement, and budget matters as assigned.
• Coordinate scheduling and logistics for meetings, travel, and reservations; prepare and distribute correspondence.
• Support other initiatives or special projects as assigned.

RELATIONSHIPS:

Works daily with members of the HR and Legal teams. Collaborates with other AFBF employees and communicates with vendors as needed.

EDUCATION OR TRAINING REQUIRED:

• Bachelor’s degree or equivalent experience

EXPERIENCE AND SKILLS REQUIRED:

• Minimum one (1) year of HR experience
• Minimum two (2) years of experience in office environment
• Ability to prioritize and manage multiple projects simultaneously
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Detail-oriented, with strong organizational and time management skills
• Strong initiative and sound judgment
• Strong written and verbal communication skills
• High level of discretion and ability to handle confidential information appropriately

PREFERRED EDUCATION/EXPERIENCE/TRAINING/SKILLS:

• Prior experience supporting a Human Resources function
• Experience with HRIS, applicant tracking systems (ATS), or other database programs

OTHER REQUIREMENTS:

• Ability to travel for off-site meetings and events