Administrative Assistant, Housing Services

City of Newark Housing Authority; Newark (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

The City of Newark Housing Authority is seeking an Administrative Assistant to provide essential office support in Newark, NJ. The role handles calls, scheduling, correspondence, and filing while ensuring efficient operations and compliance with agency policies.

Ideal candidates have strong organization, communication, and discretion, with at least 2 years in administration and experience in a public sector environment being a plus. On-site position with professional collaboration.

Qualifications

• High school diploma or equivalent required.
• Associate degree in business administration or related field preferred.
• Minimum 2 years of administrative or clerical experience.
• Experience in a housing authority or public sector environment is a plus.
• Demonstrated experience managing schedules, appointments, and meetings.

Responsibilities

• Answer and direct phone calls, providing information and assistance as needed.
• Organize and schedule appointments, meetings, and events with logistical arrangements.
• Prepare and distribute correspondence, memos, letters, faxes, and forms.
• Maintain a filing system for important and confidential documents.
• Assist in preparing regularly scheduled reports and presentations.
• Develop and update administrative systems to improve efficiency.
• Order office supplies and research vendors to maintain stock.
• Provide general support to visitors and act as the point of contact for clients.
• Liaise with executives and senior assistants to handle requests from senior managers.

Skills

Organizational skills

Written and verbal communication

Customer service

Team collaboration

Discretion with confidential data

Education

High school diploma or equivalent

Associate's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

The City of Newark Housing Authority is seeking an Administrative Assistant to provide essential office support in Newark, NJ. The role handles calls, scheduling, correspondence, and filing while ensuring efficient operations and compliance with agency policies.

Ideal candidates have strong organization, communication, and discretion, with at least 2 years in administration and experience in a public sector environment being a plus. On-site position with professional collaboration.