Administrative Assistant (Hourly)

State of Missouri; Jefferson City (MO); On-site; Full time

Job summary

The State of Missouri is looking for a clerical support individual to provide administrative assistance at the Commission Headquarters in Jefferson City. This role entails communicating with stakeholders, managing office supplies, and performing various clerical tasks. Successful candidates will display strong customer service skills and hold a high school diploma along with substantial office experience. The position offers an hourly wage of $17.67 and requires adherence to state employment regulations.

Qualifications

• High school diploma or GED required.
• 3 years of progressively responsible experience preferred.

Responsibilities

• Perform administrative functions including order processing and customer communication.
• Verify and process expense reports and invoices.
• Assist with maintaining office supply inventory.

Skills

Customer service

Communication

Time management

Organizational skills

Attention to detail

Education

High school diploma or GED/HiSET

Tools

Office equipment

Job description

Requisition Id:4022

Hourly Pay Rate: $17.67

Hourly Pay Grade: H5

Expected Work Schedule:

Job Location:Commission Headquarters (JEFFE1)

Closing Date: June 20, 2025

Our Culture: The Missouri Department of Conservation supports a culture of trusted professionals that is dedicated to our mission, responsible stewards, and believe in One MDC.

To learn more about this exciting opportunity, please email the hiring supervisor, Anthony A Samson, [e-mail] call573 5224115x3828, during regular business hours.We would love to hear from you!

Summary/Objective

Provide clerical support to an assigned department.

Essential Job Duties

• Perform administrative functions, including Taking and processinf of orders, assisting with mailings and shipping of packages.
• Correspond and communicate with internal and external customers via phone, email and in-person discussions.
• Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.
• Develop brochures, fliers, presentations and other creative displays, as needed.
• Verify and process expense reports and invoices for payment.
• Order office supplies and furniture and manage vendor contracts.
• Maintain office supply inventory and make purchases.

Ancillary Job Duties

• Back-up and/or assist other administrative personnel, when needed.
• Troubleshoot office machines.
• Other duties, as assigned.

Education and Experience

• High school diploma or GED/HiSET required.
• At least three (3) years of progressively responsible professional experience.

Knowledge, Skills and Abilities

• Ability to use office equipment, such as copier, multi-line phone system, fax machine, scanner, 10 key machine and computer.
• Excellent customer service and communication skills.
• Time management and organizational skills.
• Attention to detail.

Work Environment

• Work is performed in a standard office environment.

Physical Abilities

• Frequently communicate and exchange accurate information.
• Clarity of vision at 20 inches or less.
• Concentrated attention is required at all times.
• Regular attendance is a necessary and essential function.
• Remain in a stationary position for 50% or more of the time.
• Operate a computer and other office productivity machinery.
• Regularly lift up to 20 pounds and correctly lift up to 50 pounds.

Disclaimer

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. The Missouri Department of Conservation reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Management reserves the right to change job descriptions, job duties, functions, and requirements.

Exemption Status/Special Notes

This position has been determined to be Nonexemptaccording to the Fair Labor Standards Act. Employees must agree to accept compensatory time in lieu of cash payments in accordance with the Department's Compensatory Time Off and Overtime Policy.

Salaried and hourly employees are expected to use a mobile device-cellular phone for Department business, as needed.

MDC promotes a Tobacco-Free (smoke and smokeless) working environment.

The Department of Conservation will only hire United States citizens and aliens authorized to work in the United States. All new employees will be required to complete an "Employment Eligibility Verification" (Form I-9) and produce requested documentation after employment.

Candidates seeking initial employment or re-employment must submit to a drug screen following offer of employment.

All persons employed with the state of Missouri shall file all state income tax forms and pay all state income taxes owed.