Administrative Assistant - Heath, OH

PALS Ohio; Heath (OH); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

401(k) after 1 year

401(k) matching

Dental Insurance

Medical Insurance

Life Insurance

Paid Time Off

Paid Holidays

Vision Insurance

Job summary

PALS Ohio is seeking an administrative assistant to support program operations in the Columbus area. You will manage daily attendance, filing, and record-keeping, assist with billing and banking tasks in QuickBooks, and help keep communication channels up to date with program participants and staff.

Ideal candidates will have a High School Diploma, experience in a health care setting, and be comfortable with data entry, Excel, and bank reconciliations.

Qualifications

• High School Diploma and familiarity with an office environment.
• Experience in a health care work environment is preferred.
• Light travel required.
• Lifting up to 20 lbs. is required.
• Mental health crisis preparedness capability as directed.

Responsibilities

• Serve as gatekeeper of the program and liaison for all visitors.
• Fulfill corporate holding responsibilities as directed by management.
• Maintain program paperwork filing and record keeping related to mileage, billing and attendance.
• Daily attendance record keeping for participants and related information capture.
• Disseminate program information to stakeholders including UIR Notifications.
• Keep program contacts and staff information current and up to date.
• Ensure timely distribution of updated contact information to all program staff.
• Record disbursement of checks and signature log; monthly reporting to Finance.
• Handle client funding banking duties; deposits/withdrawals and data entry into QuickBooks.
• Bank reconciliation, scanning financial documents and billing with Excel tracking.
• Lifting up to 20 lbs. and light office duties.

Skills

Record keeping

Data entry

Excel

QuickBooks

Communication

Microsoft Office

Education

High School Diploma

Tools

QuickBooks

Excel

Office software

Job description

At PALS, we offer competitive wages and benefits including Paid Time Off, Holiday Pay, Medical, Dental, and Vision Insurance, Short Term Disability, Life Insurance, 401k, Education Assistance and Paid Training.Do you believe your first responsibility is to the Individuals you serve? Do you believe your individuals and their families deserve the best experience? Do you believe you can make a difference? If you answered yes to these questions, PALS is the place for you!For over a decade, PALS has been providing excellent services for the Individuals we serve. PALS is seeking experienced, energetic, strong and dedicated staff to assist in leading the exceptional services that are delivered to our Individuals daily.Join our team in the Columbus area today!ESSENTIAL FUNCTIONS• Serves as the gatekeeper of the program and liaison for all visitors• Fulfill as requested Corporate holding responsibilities as directed by management.COMPLIANCE AND REPORTING:• Maintain Program paperwork filing and record keeping related to mileage, billing and attendance.• Daily attendance record keeping related to participants to include daily recording and information capture.ACCOUNTABILITY:• Ensures timely dissemination of program information, to include but not limited to, UIRNotifications.• Responsible to ensure program contacts and email groups remain current and up todate.• Responsible to ensure contact information for Program Participants and all relative participant support staff outside of PALS is up to date.• Ensure timely distribution of updated contact information to all Program Staff as needed to minimize gaps in strong communication standards.FISCAL:• Physical check disbursement and signature log record keeping including monthly reporting to Finance Department via standard process as defined.• Client funding banking responsibility. Deposits |withdrawals to include data entryinto QuickBooks in alignment with internal process as set forth by the Finance Department.• Bank reconciliation, scanning of necessary financial documentation and billing responsibilities to include data entry into Excel tracking sheet as directed in alignment with internal process as set forth by the Finance Department.• High School Diploma and office environment familiarity• Experience in a Health Care work environment• Light travel required• Lifting up to 20 lbs. required.• Unpredictable situations that could result in physical contact requirement interventions and directed.• Mental health crisis preparedness capability as directedBenefits:401(k) and 401(k) matching after 1 yearDental InsuranceMedical InsuranceLife InsurancePaid Time OffPaid HolidaysVision InsurancePALS OHIO, LLC. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, PALS OHIO, LLC. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.