Administrative Assistant (Grade 8) (Part-Time)

Yuma County Ag; Yuma (AZ); On-site; USD 21,000 - 30,000; Full time

Job summary

Superior Court in Yuma County is seeking a seasoned administrative professional to support a work unit with secretarial and clerical responsibilities. The role includes document preparation, records management, data compilation, and customer service within court operations.

Candidates should have a high school diploma and at least three years of clerical and computer experience; bilingual in English and Spanish is preferred.

Qualifications

• High school diploma or equivalent with 3+ years of clerical and computer experience.
• Bilingual in English and Spanish preferred.
• Background checks required; valid AZ driver's license may be required; COJET accreditation may be required; ACJIS access may be needed.

Responsibilities

• Perform and coordinate secretarial, technical, and administrative activities.
• Manage records, data, and reporting using court systems.
• Provide information and assistance to visitors and staff while maintaining confidentiality.
• Coordinate special projects and meetings as assigned; take meeting minutes when needed.

Skills

Interpersonal communication

Time management

Problem solving

Verbal and written communication

Customer service

Education

High school diploma

Three years clerical experience

Tools

AOC software

Microsoft Office

Job description

Job Summary

Applications are sought on behalf of the Superior Court in Yuma County. Yuma County Human Resources does not review any applications submitted for this position. All applications are forwarded to Superior Court Human Resources in Yuma County**

This position is advertised from the minimum hourly rate. Salary will be determined based on education and experience at the time of offer.

NATURE OF WORK

Performs and coordinates a variety of secretarial, technical, organizational, and administrative activities of a responsible nature to support a work unit or staff; coordinates, processes and compiles records, data and other materials used by others in the tasks associated with their duties; may perform specialized functions within a work unit. Oversees administrative workflow of business unit; applies specific knowledge of policies and procedures in order to organize and coordinate work and relieve the work unit of routine administrative detail; not all incumbents perform all specified tasks; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks department issues and assures the effective communication of operational information and activity summaries; composes correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the assigned work unit; creates, edits and processes memoranda, legal and technical documents, and other communications; maintains department files, resources, and reference materials; collects and compiles statistical data; develops and creates a variety of technical and statistical files and reports; updates manual and computer records and tracking systems; creates management reports; maintains personnel and administrative files; researches files and computer databases; assures all administrative actions are in compliance with court policy, procedures, and guidelines; utilizes the court computer systems to input, access, retrieve, and review confidential data; provides information and assistance to visitors and others having business with the court; resolves problems and responds to customer service inquiries within scope of authority; screens and routes calls to appropriate individuals, takes, and delivers messages; provides advice and assistance to staff on compliance with laws, rules, and regulations; maintains absolute confidentiality of work-related issues, records, and court information; refers matters requiring policy interpretation to supervisor for resolution; coordinates special projects and assignments as directed; may take meeting minutes as assigned; abides by the Code of Conduct for Judicial Employees; performs related duties as required or assigned.

Experience and Education

High school diploma or equivalent; AND three years of clerical and computer experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. PREFERRED QUALIFICATIONS: Bilingual in English and Spanish is preferred. ADDITIONAL REQUIREMENTS: This classification requires the applicant to pass criminal background checks; a valid Arizona State Driver’s License may be required; Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required; may be required to obtain Terminal Operator Certification for access to Arizona Criminal Justice Information System (ACJIS).

Knowledge, Skills And Abilities

Knowledge of: applicable State of Arizona statutes, rules, administrative orders, operational policies and procedures, Federal rules, and requirements; Yuma County and Superior Court policies and procedures; Superior Court in Yuma County- Rules of the Judicial Merit System and the Code of Conduct for Judicial Employees; court administration processes and procedures, including accounting and budgeting; basic principles of specialized AOC software applications; basic principles and practices of file management, bookkeeping, record keeping, case management, and record keeping; legal terminology and court processes and procedures; modern office practices, procedures, and equipment. Skills in: interacting with people of different social, economic, and ethnic backgrounds; using initiative and independent judgment within established procedural guidelines; interpreting a variety of technical instructions and program requirements; establishing and maintaining cooperative working relationships with court employees, other court and non-court related agencies and representatives, and the public; reviewing documents for accuracy, completeness, and compliance with requirements; producing and finalizing reports for public dissemination and court system use; operating a personal computer utilizing a variety of software; making accurate arithmetical calculations; communicating effectively verbally and in writing. Ability to: review documents for accuracy, completeness, and compliance with requirements; follow written and oral instructions; communicate effectively both orally and in writing.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment and Court facilities.

EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE