Administrative Assistant - Golf Course Maintenance

Governors-Club; Chapel Hill (NC); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

Golf Privileges

Tennis Privileges

Complimentary Daily Meal

Continuing Education Scholarships

Employee Appreciation Events

Job summary

Governors Club in Chapel Hill, NC is seeking an organized Administrative Assistant for the Golf Course Maintenance Department. This part-time role handles day-to-day office functions and supports the Director of Grounds and Golf Course Superintendent.

The ideal candidate is detail-oriented, able to work independently, and comfortable managing multiple tasks in a fast-paced environment. Flexible schedule and up to 20 hours per week, with a pay range of $18–$20+ per hour.

Qualifications

• High school diploma or equivalent is required.
• Minimum of one year office management or administrative experience.
• Proficiency with Microsoft Word and Excel.
• Strong organization and time-management abilities.
• Familiarity with accounts payable/receivable processes.

Responsibilities

• Manage the daily administrative functions of the Golf Course Maintenance office.
• Greet visitors, vendors, employees, and guests.
• Perform general office duties: filing, mail, data entry, records.
• Maintain spreadsheets and department records and reports.
• Assist with scheduling and calendars.
• Support payroll onboarding and budgeting activities.
• Coordinate with Accounts Payable and Accounts Receivable as needed.

Skills

Time management

Organizational skills

Written and verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Governors Club - Chapel Hill, North Carolina Part-Time | Up to 24 Hours per Week | Flexible Schedule

Pay Range: $18–$20+ per hour

Governors Club is seeking an organized, dependable, and professional Administrative Assistant to join our Golf Course Maintenance Department.

This position manages the day-to-day administrative functions of the Golf Course Maintenance office and works closely with the Director of Grounds, Golf Course Superintendent, Accounts Payable, Accounts Receivable, and other Club departments.

The ideal candidate is highly organized, detail-oriented, comfortable working independently, and able to manage multiple responsibilities in a professional and fast-paced environment.

Responsibilities:

• Manage the daily administrative functions of the Golf Course Maintenance office.
• Greet and assist visitors, vendors, employees, and other guests.
• Perform general office duties, including filing, mail distribution, data entry, record keeping, and document organization.
• Maintain spreadsheets, web-based applications, departmental records, and reports.
• Maintain department and management calendars and assist with scheduling.
• Order and maintain office supplies.
• Process invoices, purchase orders, and other departmental paperwork.
• Communicate professionally with internal departments, vendors, employees, and other external contacts.
• Assist with employee payroll and the onboarding of new team members.
• Assist with departmental budgeting, including compiling, updating, tracking, and monitoring budget information.
• Work closely with Accounts Payable and Accounts Receivable as needed.
• Perform additional administrative duties and special projects as assigned.

Required Qualifications:

• High school diploma or equivalent.
• Minimum of one year of office management or administrative experience.
• Proficiency in Microsoft Word and Excel.
• Strong organizational, record-keeping, and time-management skills.
• Excellent written and verbal communication skills.
• Familiarity with Accounts Payable and Accounts Receivable processes.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.

Reports To:

Director of Grounds / Golf Course Superintendent

Employee Benefits:

• Golf Privileges - Available to employees as business levels allow.
• Tennis Privileges - Available to employees as business levels allow.
• Complimentary Daily Meal - Available to employees at 11:30 a.m.
• Continuing Education Scholarships - Available to employees and their dependents.
• Employee Appreciation Events - Including the annual employee holiday social.

Compensation & Schedule:

Pay: $18–$20+ per hour Employment

Type: Part-Time Hours: Up to 20 hours per week Schedule: Flexible

Governors Club offers an excellent working environment and an opportunity to become part of a team dedicated to maintaining one of the Triangle's premier private golf communities.