Administrative Assistant - GDCS Staff

YDU JC Air Cond & Ref Inc.- Dubai; Glendale (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Paid vacation/holidays/sick time

401K, medical, dental, and vision care

On the job/cross training

Collaborative team environment

Zero Harm safety policy

Job summary

Johnson Controls in Glendale, Wisconsin, seeks an Executive Assistant to partner with senior leaders, managing calendars, travel, and meetings with a high degree of confidentiality. The role requires a proven track record supporting executives in a fast-paced environment.

You will handle event planning, communications, and diverse administrative tasks, contributing to a collaborative leadership team and safe, efficient operations across the organization.

Qualifications

• 3+ years of executive administrative support or 10+ years of combined relevant experience.
• Experience supporting senior executives in complex organizations.
• Demonstrated experience using a variety of computer software applications including Microsoft Suite (Excel, Access, Word, PowerPoint, Teams).
• Effectively communicate with individuals at all levels of the organization.
• Demonstrated ability to constantly maintain a high-level of confidentiality.

Responsibilities

• Manage senior leaders' calendars, travel, and meeting arrangements.
• Prepare and edit presentations and reports; coordinate large meetings and events.
• Provide confidential administrative support and coordination across teams.
• Liaise with internal and external stakeholders to ensure smooth executive operations.

Skills

Executive support

Senior leadership support

Confidentiality

Communication

Microsoft Office

Tools

Microsoft Office

PowerPoint

Teams

Job description

About the job

Build your best future with the Johnson Controls team. As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard – your next great opportunity is just a few clicks away!

What We Offer

• Competitive salary
• Paid vacation/holidays/sick time
• Comprehensive benefits package including 401K, medical, dental, and vision care
• On the job/cross training opportunities
• Encouraging and collaborative team environment
• Dedication to safety through our Zero Harm policy

What You Will Do

Join our team and you will be joining our cause to build a world that’s safe, comfortable, and sustainable. Our Executive Assistant position will offer you the opportunity to partner with senior leaders and help support the vision of our organization. We are looking for someone who is dynamic, experienced, customer-focused and has a great track record of success supporting projects, events and successful support of senior executive leaders. It is an exciting opportunity and a great time to join us! In this role, you will need to be ready to showcase your senior executive level task management, planning and executive assistant experience with particular focus on anticipating needs of the leaders you support. You will be an integral part of our leadership team and will manage everything from helping to plan events, schedule appointments, arrange travel, participate in meeting recordings and provide a variety of other support services to our leaders.

How you will do it

• Project Management: Manage PowerPoint presentations for meetings and help to coordinate presentations for large-scale meetings. Manage and prioritize small projects to meet the ongoing needs, including administrative support services such as organization of company events, planning and coordination of presentations, and maintenance of calendars. Reporting administrative duties will be needed on an ongoing basis.
• Travel and Event Planning: Coordinate all travel and travel expenses and help to prepare event schedules and coordinate with parties as needed. Help to coordinate events which involve heavy communication with internal and external stakeholders.
• General Administrative Tasks: Create general correspondence such as memos, reports, proposals, charts, tables and graphs. Communicate with executive, administrative, and line management to gather and convey information pertaining to the executive team office and responsibilities. Provide executive administrative support including submission of invoices, expense reports, other documentation, and records maintenance and retention as required by the GDCS staff.
• External Customer Management: Coordinate with firms, organizations and individuals from outside the organization.

Required What we look for

• 3+ years of executive administrative support or 10+ years of combined relevant experience.
• Experience supporting senior executives in complex organizations.
• Demonstrated experience using a variety of computer software applications including Microsoft Suite (Excel, Access, Word, PowerPoint, Teams).
• Effectively communicate with individuals at all levels of the organization.
• Demonstrated ability to constantly maintain a high-level of confidentiality.

HIRING SALARY RANGE

(Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, location and alignment with market data.) The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. This position includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us This will be an onsite role at our Glendale, WI office. Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.

Johnson Controls: Enhancing the Intelligence of Buildings

Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission-critical data. Your buildings have a huge variety of functions; they are central to your mission. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet. At Johnson Controls, we’ve been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.