Administrative Assistant- Gaming Commission

Sac and Fox Tribe of Iowa; Tama Township (IA); On-site; USD 32,000 - 58,000; Full time

Job summary

Sac and Fox Tribe of Iowa is seeking an Administrative Assistant to support the Gaming Commission with routine office duties, interviews, and data coordination. The role emphasizes accuracy, confidentiality, and professional conduct in a tribal gaming environment.

The position requires a high school diploma, background check, and the ability to pass drug testing; an Associate degree or two years of office experience is preferred. Based in Tama Township, IA, non-exempt role.

Qualifications

• Must possess sensitivity to Native American culture.
• Must complete a 90-day probationary period.
• Must be able to pass alcohol and drug test.
• Must be able to pass an extensive background investigation.
• Must be able to conform to regulations as decreed by the Sac & Fox Gaming Commission.
• High School Diploma/GED required.
• Associates Degree or two years of office experience preferred.

Responsibilities

• Screen incoming telephone calls and inquiries.
• Schedule preliminary interviews in Outlook calendar and/or Kode software.
• Process all applications.
• Call and set up preliminary interviews.
• Receive and route all correspondence and incoming mail.
• Greet and direct all persons coming into the office.
• Organize all files and forms.
• Enter data in card control log.
• Coordinates with Casino departments to maintain licensee/patron files.
• Other duties as assigned such as assist Office Manager, Executive Assistant, Investigator, etc., if/when needed.

Education

High School Diploma/GED

Associates Degree or two years of office experience preferred

Job description

JOB TITLE: Administrative Assistant

DUTIES AND RESPONSIBILITIES:

• Screen incoming telephone calls and inquiries.
• Schedule preliminary interviews in Outlook calendar and or/Kode software
• Process all applications.
• Call and set up preliminary interviews.
• Receive and route all correspondence and incoming mail.
• Greet and direct all persons coming into the office.
• Organize all files and forms.

• File all necessary documents in a timely manner.
• Maintain adequate supply of routine forms.
• Coordinate H.R. data on potential hires.
• Issue access card and provisional license upon Commission approval.
• Enter data in card control log.
• Process exit checklist and returned badges book.
• Observe all Commission policies and procedures.
• Safeguard confidentiality of Commission activities, communications and records at all times.
• Conduct all Commission business professionally.
• Respect all fiduciary responsibilities held on behalf of the Sac and Fox Tribe.
• Ensure the common areas in office premises are equipped with required office supplies as appropriate
• Processes ban appeals, set up hearings.
• Goes through to make sure new hires fill gaming packets out completely and all paperwork is submitted accordingly.
• Enter employee/licensee information into all databases.
• Coordinates with Casino departments in order to maintain licensee/patron files.
• Other duties as assigned such as assist Office Manager, Executive Assistant, Investigator, etc., if/when needed.

REQUIREMENTS:

• Must possess sensitivity to Native American Culture.
• Must complete a ninety (90) day probationary period.
• Must be able to pass alcohol and drug test.
• Must be able to pass an extensive background investigation.
• Must be able to conform to regulations as decreed by the Sac & Fox Gaming Commission.
• High School Diploma/GED required.
• Associates Degree or two years of office experience preferred.

SUPERVISION:

• Office Manager of Sac & Fox Gaming Commission

SALARY:

• NON-EXEMPT - $32,177.60-$57,990.40