Administrative Assistant- Gaming Commission

Sac and Fox Tribe of Iowa; Tama (IA); On-site; USD 32,000 - 58,000; Full time

Job summary

Sac and Fox Tribe of Iowa in Tama, IA seeks an Administrative Assistant to support the Sac & Fox Gaming Commission. You will screen calls, schedule interviews, process applications, greet visitors and maintain files in a fast-paced office.

Requirements include a HS diploma or GED, 90-day probation, ability to pass drug and background checks, and sensitivity to Native American culture. Associate degree or two years of office experience preferred.

Qualifications

• Requires sensitivity to Native American culture.
• Probation period of 90 days.
• Ability to pass alcohol and drug test.
• Ability to pass extensive background investigation.
• Compliance with Sac & Fox Gaming Commission regulations.
• HS diploma or GED required.
• Associates degree or 2 years office experience preferred.

Responsibilities

• Screen incoming telephone calls and inquiries.
• Schedule preliminary interviews in Outlook calendar and Kode software.
• Process all applications.
• Call and set up preliminary interviews.
• Receive and route all correspondence and incoming mail.
• Greet and direct all persons coming into the office.
• Organize all files and forms.
• File documents in a timely manner.
• Coordinate HR data on potential hires.
• Enter employee/licensee information into databases.
• Coordinate with Casino departments to maintain licensee/patron files.
• Assist Office Manager, Executive Assistant, Investigator as needed.

Skills

Communication

Phone etiquette

Scheduling

Data entry

Education

High School Diploma/GED

Associate degree or 2 years office experience

Tools

Outlook Calendar

Kode software

Job description

JOB TITLE: Administrative Assistant

DUTIES AND RESPONSIBILITIES:

• Screen incoming telephone calls and inquiries.
• Schedule preliminary interviews in Outlook calendar and or/Kode software
• Process all applications.
• Call and set up preliminary interviews.
• Receive and route all correspondence and incoming mail.
• Greet and direct all persons coming into the office.
• Organize all files and forms.

• File all necessary documents in a timely manner.
• Maintain adequate supply of routine forms.
• Coordinate H.R. data on potential hires.
• Issue access card and provisional license upon Commission approval.
• Enter data in card control log.
• Process exit checklist and returned badges book.
• Observe all Commission policies and procedures.
• Safeguard confidentiality of Commission activities, communications and records at all times.
• Conduct all Commission business professionally.
• Respect all fiduciary responsibilities held on behalf of the Sac and Fox Tribe.
• Ensure the common areas in office premises are equipped with required office supplies as appropriate
• Processes ban appeals, set up hearings.
• Goes through to make sure new hires fill gaming packets out completely and all paperwork is submitted accordingly.
• Enter employee/licensee information into all databases.
• Coordinates with Casino departments in order to maintain licensee/patron files.
• Other duties as assigned such as assist Office Manager, Executive Assistant, Investigator, etc., if/when needed.

REQUIREMENTS:

• Must possess sensitivity to Native American Culture.
• Must complete a ninety (90) day probationary period.
• Must be able to pass alcohol and drug test.
• Must be able to pass an extensive background investigation.
• Must be able to conform to regulations as decreed by the Sac & Fox Gaming Commission.
• High School Diploma/GED required.
• Associates Degree or two years of office experience preferred.

SUPERVISION:

• Office Manager of Sac & Fox Gaming Commission

SALARY:

• NON-EXEMPT - $32,177.60-$57,990.40