Administrative Assistant - G115 Finance/Revenue

Columbus Consolidated Government; Columbus (GA); On-site; USD 35,000 - 50,000; Full time

Job summary

Columbus Consolidated Government is seeking an Administrative Assistant to support the Revenue Division in the Finance Department. This role handles correspondence, calendar management, filing, and staff meeting participation to ensure smooth operations.

Responsibilities include processing cash receipts, maintaining spreadsheets, handling citizen inquiries by phone, mail or email, logging mail for Occupation Tax and Collections, processing refund documents, and assisting with purchasing and

Qualifications

• High school diploma or equivalent; apprenticeship or similar experience preferred.
• Experience with office administration and basic accounting concepts.
• Ability to manage multiple tasks and meet deadlines.
• Strong written and oral communication skills.

Responsibilities

• Assist Revenue Division with administrative activities and correspondence.
• Manage division calendar and attend staff meetings.
• Prepare cash receipts and forward to Cash Management.
• Maintain data entry spreadsheets and respond to citizen inquiries.
• Assist with Occupation Tax processes and purchasing requests.
• Provide support for monthly, quarterly, and annual tasks.

Skills

Administrative support

Data entry

Communication skills

Calendar management

Microsoft Office

Education

High school diploma or equivalent

Tools

Cisco phone system

Job description

This position provides administrative assistance to the Revenue Division within the Finance Department.

• Assists the Revenue Division with administrative activities; composes and sends memorandums and other correspondence; manages the division calendar; attends and participates in staff meetings; helps manage the division filing systems.
• Prepares miscellaneous cash receipts and forwards receipts to Cash Management for processing; maintains various spreadsheets for data entry and tracking purposes; corresponds with citizen requests via telephone, postal service, or e-mail.
• Assists with logging incoming and returned mail for Occupation Tax and Collections; distributes correspondence to appropriate staff for processing.
• Processes payment documents for approved refund requests as designated by the leadership team.
• Processes purchasing requests and supply orders as needed.
• Assists with monthly, quarterly, and annual occupation tax and collection processes by providing administrative and technical support as needed.
• Performs other related duties as assigned.

• Knowledge of relevant administrative policies and procedures.
• Knowledge of accounting, payroll, and computer operations.
• Knowledge of standard business mathematics.
• Knowledge of data entry and recordkeeping techniques.
• Knowledge of office administration practices and procedures, such as letter writing and the operation of standard office equipment.
• Knowledge of the operation of the Cisco phone system.
• Skill in report preparation.
• Skill in oral and written communication.

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects. Additionally, the following physical abilities are required:

• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Talking 1- expressing ideas by spoken word.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.

The work is typically performed in an office, library, or computer room.