Administrative Assistant - Full Time

The Learning Experience #413; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Flexible scheduling

Referral program

Professional development support

Job summary

The Learning Experience #413 in New York City is seeking an Administrative Assistant to support daily center operations with strong organization and clear communication. This entry-level role focuses on scheduling, filing, records, and welcoming families.

You will collaborate with center leadership, handle inquiries by phone, email, and in person, and help maintain confidential records while ensuring compliance with licensing requirements.

Qualifications

• High school diploma or GED required.
• ECE coursework preferred but not required.
• Strong organizational and communication abilities.
• Ability to multitask and manage multiple priorities.
• Proficiency with basic computer applications and office technology.

Responsibilities

• Support day-to-day administrative operations including scheduling, filing, recordkeeping, and office organization.
• Serve as a welcoming first point of contact for families, visitors, and staff.
• Communicate with parents and families regarding enrollment, attendance, billing, center updates, and inquiries via phone, email, and in person.
• Maintain accurate student and administrative records with confidentiality and licensing compliance.
• Assist center leadership with reporting, data entry, documentation, and other administrative projects.
• Support coordination of meetings, events, and center communications.
• Help foster a positive, professional, and family-friendly environment for children, families, and team members.

Skills

Organizational skills

Communication skills

Multitasking

Office software proficiency

Education

High school diploma or GED

Tools

Office software

Job description

We are seeking a passionate and dedicated Administrative Assistant to join our team.

At The Learning Experience, you'll have the opportunity to help create a positive and engaging environment for children, where "happy happens here" is more than just a motto—it's a way of life. We're looking for someone committed to supporting the daily operations of our center through strong organization, communication, and administrative excellence that helps children thrive both academically and emotionally.

This is an entry-level role.

What We Offer

State-of-the-Art Learning Environment: Our immersive learning spaces feature the latest technology, materials, and resources to support children's growth and development.

Growth Opportunities: We provide ongoing training, professional development, tuition reimbursement, and clear pathways for career advancement.

Competitive Pay and Benefits

As an Administrative Assistant, You Will:

• Support the day-to-day administrative operations of the center, including scheduling, filing, recordkeeping, and office organization.
• Serve as a welcoming first point of contact for families, visitors, and staff.
• Communicate with parents and families regarding enrollment, attendance, billing, center updates, and general inquiries via phone, email, and in person.
• Maintain accurate student and administrative records while ensuring confidentiality and compliance with company policies and licensing requirements.
• Assist center leadership with reporting, data entry, documentation, and other administrative projects.
• Support the coordination of meetings, events, and center communications.
• Help foster a positive, professional, and family-friendly environment for children, families, and team members.

Do You:

• Have a genuine passion for supporting children, families, and educators?
• Hold a high school diploma or GED (ECE coursework preferred but not required)?
• Possess strong organizational, multitasking, and communication skills?
• Demonstrate proficiency with basic computer applications and office technology?
• Meet all requirements for this role?

Benefits

• Paid time off
• Flexible scheduling
• Referral program
• Professional development support

Please note: This position is subject to applicable state licensing requirements.