ADMINISTRATIVE ASSISTANT (FULL TIME)

Bon Appétit Management Company; Mounds View (MN); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Retirement Plan

Health benefits

Discount Marketplace

Pet Insurance

Voluntary Benefits

Job summary

Bon Appétit Management Company in Mounds View, MN is hiring for a full-time Catering Administrative Assistant. This role supports clerical functions and the food service program, coordinating catering orders from initial request through completion.

The position requires previous catering and administrative experience; duties include answering phones, managing records, reviewing CaterTrax orders, and preparing Banquet Event Orders for the culinary team. On-site work, with a Monday–Friday schedule.

Qualifications

• Previous catering and administrative experience preferred.
• Location on-site in Mounds View, MN.
• Schedule: full-time, Monday–Friday; hours may vary.

Responsibilities

• Coordinate catering orders from the initial customer request through completion.
• Review CaterTrax orders for accuracy and availability of items.
• Prepare Banquet Event Orders (BEOs) for clear execution details.
• Answer telephones and direct inquiries professionally.
• Assist with staffing and maintain confidential records.

Skills

Catering experience

Administrative experience

Customer service

Job description

• We are hiring immediately for a full time CATERING ADMINISTRATIVE ASSISTANT position.
• Location: Medtronic Mounds View - 8200 Coral Sea Street, Mounds View, MN 55112. Note: online applications accepted only.
• Schedule: Full time schedule. Monday through Friday; hours may vary. Further details upon interview.
• Requirement: Previous catering and administrative experience preferred.
• Pay Range: $23.00 per hour to $26.00 per hour.
• Additional Job Duties:
• Coordinate catering orders from the initial customer request through completion.
• Review catering orders in CaterTrax to ensure food, beverages, serving supplies, equipment, and other requested items are accurate and available.
• Prepare and organize Banquet Event Orders (BEOs) to provide culinary and catering teams with clear, accurate information for execution.
• Internal Employee Referral Bonus Available

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Associates at Bon Appétit are offered many fantastic benefits.

Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_BAMCO.pdf

About Compass Group: Achieving leadership in the foodservice industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Bon Appetit maintains a drug-free workplace.