ADMINISTRATIVE ASSISTANT (FULL TIME)

Canteen North America; Hayward (CA); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits

Critical Illness Insurance

Accident Insurance

Hospital Indemnity Insurance

Legal Services

Commuter Benefits

Job summary

Canteen is hiring for a full-time Administrative Assistant in Hayward, CA. The role requires prior computer experience and involves clerical support across food service programs. The position offers a fixed pay rate of $30.00 per hour, with standard full-time scheduling from 7:00 am to 3:30 pm and online applications accepted.

Benefits are available to associates, including retirement and health programs. This role sits within the Canteen team under Compass Group and includes opportunities for

Qualifications

• Experience with clerical tasks and basic office admin.
• Proficient with computer systems and file maintenance.

Responsibilities

• Answer telephones and direct inquiries professionally.
• Maintain confidential personnel files and HR documents.
• Assist management with confidential employment documents and notices.
• Assist with staffing by finding staff when needed.
• Maintain positive relationships with staff, students, and supervisors.
• Enter weekly cash sales and meal counts in the system.
• Process vendor invoices and reconcile monthly statements.
• Prepare monthly state claim forms and assist with financial reports.

Skills

Computer skills

Tools

Microsoft Office

Job description

We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.

Location: Bay Area CRS - 3536 Arden Road, Hayward, CA 94545. Note: online applications accepted only.

Schedule: Full time schedule. Days may vary, 7:00 am to 3:30 pm. Further details upon interview.

Requirement: Previous computer experience required. This position may require learning new technology and systems.

Fixed Pay Rate: $30.00 per hour.

Internal Employee Referral Bonus Available

Canteen

Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary.

Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation. Together, we’ll continue to transform our industry.

Come for the job, stay for the career. We are Canteen.

Job Summary

Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Associates At Canteen Are Offered Many Fantastic Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Legal Services
• Choice Auto and Home Program

Full-time positions also offer the following benefits to associates

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Canteen.pdf

About Compass Group: Achieving leadership in the foodservice industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.

Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Canteen maintains a drug-free workplace.

Req ID:1563950

Canteen