ADMINISTRATIVE ASSISTANT (FULL TIME)

Restaurant Associates; Boston (MA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Near South Station

Job summary

Restaurant Associates in Boston, MA is seeking a full-time Administrative Assistant to support catering operations at HarbourVest – 1 Lincoln Street. Schedule is 7:00 AM to 3:30 PM, Monday–Friday, with evening availability required.

The role covers clerical duties, processing vendor invoices, and assisting management with confidential employment documents. Applicants should have prior catering administrative and event experience and be able to manage multiple tasks in a fast-paced setting.

Qualifications

• Previous catering administrative and event experience is required.
• Evening availability is required.
• Position based in Boston, MA.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.

Skills

Administrative experience

Job description

• We have an opening for a full time ADMINISTRATIVE ASSISTANT position.


• Location: HarbourVest - 1 Lincoln Street, Boston, MA 02111. Note: online applications accepted only.


• Schedule: Full time; Monday through Friday, 7:00 AM to 3:30 PM. Evening availability is required. More details upon interview.


• Requirement: Previous catering administrative and event experience is required.


• Pay Range: $26.00 per hour to $28.00 per hour.

Restaurant Associates

• We have an opening for a full time ADMINISTRATIVE ASSISTANT position.


• Location: HarbourVest - 1 Lincoln Street, Boston, MA 02111. Note: online applications accepted only.


• Schedule: Full time; Monday through Friday, 7:00 AM to 3:30 PM. Evening availability is required. More details upon interview.


• Requirement: Previous catering administrative and event experience is required.


• Perks: Near South Station!


• Pay Range: $26.00 per hour to $28.00 per hour.

This position is eligible for an Employee Referral Bonus!

Job Summary

Summary:

Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities:

• Answer telephones and direct inquiries in a professional and client centric manner.


• Maintain confidential personnel files.


• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.


• Assist with staffing, including finding staff when employees call out on short notice.


• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.


• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.


• Enter weekly cash sales and meal counts using computer.


• Perform daily bank deposit reconciliation.


• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.


• Perform monthly vendor statement reconciliation.


• Prepare monthly state claim form for reimbursement.


• Assist in preparation of end of month financial reports.


• Attend in-service and/or safety meetings as required.


• Maintain clean and safe work environment; ability to perform job safely.


• Performs other duties as assigned.

Associates At Restaurant Associates Are Offered Many Fantastic Benefits.

Both full-time and part-time positions offer the following benefits to associates:

• Retirement Plan


• Associate Shopping Program


• Health and Wellness Programs


• Discount Marketplace


• Identity Theft Protection


• Pet Insurance


• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

• Medical


• Dental


• Vision


• Life Insurance/AD


• Disability Insurance


• Commuter Benefits


• Employee Assistance Program


• Flexible Spending Accounts (FSAs)

Abides by all Company policies and procedures including but not limited to:

• The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer.


• The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables.


• The use of slip-resistant shoes and proper lifting techniques.

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_RA.pdf

About Compass Group: Achieving leadership in the foodservice industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.