Administrative Assistant - Full-Time

Pony Bird Inc.; Arnold (MO); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Competitive pay

40 hours per week

Job summary

Pony Bird, Inc. is seeking an Administrative Assistant to support Employment Services in Arnold. The role supports day-to-day operations, greets visitors, handles phones, and maintains records in a compassionate, team-based environment.

Qualified applicants will have a high school diploma or GED and office experience; strong MS Office skills and reliable transportation are preferred. This full-time position offers a stable schedule and competitive hourly pay starting at $18.93 to $23.66.

Qualifications

• Minimum of high school diploma/GED; at least two years experience in an office setting preferred.
• Valid driver's license and reliable transportation.
• Reliable to work independently and multi-task.
• Ability to communicate effectively, both oral and written.
• Demonstrate keyboarding skills and working knowledge of Microsoft Office software.
• Lift 50 lbs.
• Pre-employment and random drug screening.

Responsibilities

• Receptionist duties at site including managing phone calls and greeting appointments.
• Project a favorable image to the public on phone and in-person.
• Track services being provided and maintain database.
• Coordinate emergency drills and safety inspections monthly.
• Maintain surveys.
• Monitor motor vehicle maintenance and daily inspection of vehicles.
• Maintain petty cash.
• Scan and electronically store historical files.
• Distribute mailings.
• Attend meetings to take, type, and distribute minutes.
• Manage office and janitorial supplies.
• Maintain an organized office environment.
• Assist in planning consumer and agency events.
• Duties as assigned by supervisors, manager, or director.

Skills

Communication skills

Keyboarding

Microsoft Office proficiency

Independent work / multitasking

Reliability / punctuality

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Pony Bird, Inc. is looking for a qualified Administrative Assistant to join our team at Employment Services located in Arnold. We provide high-quality supports and services for individuals with intellectual and physical disabilities in a fun, enriching, and supportive environment. Pony Bird's core values of compassion, dignity, respect, integrity, and teamwork drive our programs and services. We pride ourselves on our commitment to going above and beyond for our individuals. The Administrative Assistant is responsible for the day-to-day operations and functions of Employment Services.

GREAT BENEFITS

COMPETITIVE PAY (based on experience, starting at $18.93 to $23.66 per hour)

Schedule: 40 hours per week, Monday - Friday

Responsibilities and Duties

• receptionist duties at site including managing phone calls and greeting appointments.
• project a favorable image to the public on phone and in-person.
• track services being provided and maintain database.
• coordinate emergency drills at the site and safety inspections monthly.
• maintain surveys.
• monitor motor vehicle maintenance and daily inspection of vehicles.
• maintain petty cash.
• scan and electronically store historical files.
• distribute mailings.
• attend all meetings to take, type, and distribute minutes.
• manage office and janitorial supplies.
• maintain an organized office environment.
• assist in planning consumer and agency events.
• duties as assigned by supervisors, manager, or director

Qualifications and Skills

• minimum of high school diploma/GED. At least two years experience in an office setting preferred.
• valid driver's license and reliable transportation.
• reliable to work independently and multi-task.
• ability to communicate in an effective, clear, and courteous manner, both oral and written form.
• demonstrate keyboarding skills, working knowledge of Microsoft Office software.
• lift 50lbs.
• pre-employment and random drug screening.

For questions, contact Lisa at 636-282-4477 or email at [e-mail]

Learn more about what it's like to be a member of the Pony Bird team at www.ponybird.org/news

Pony Bird, Inc is an Equal Opportunity Employer EOE/M/F/D/V/SO