Human Resources Coordinator - Hybrid

The University of Kansas Health System; Kansas City (KS); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The University of Kansas Health System in Kansas City seeks a Human Resources Coordinator to provide administrative, operational, and project support to the HR team. The role focuses on benefits administration, onboarding/offboarding, physician onboarding, HRIS data entry, reporting, and employee support in a hybrid work setting.

You will coordinate onboarding and offboarding activities, assist with Open Enrollment, maintain HR records, respond to employee inquiries, and help drive HR projects

Qualifications

• High school diploma or GED required.
• 2+ years in a customer‑facing role.
• 2+ years in Human Resources.
• Healthcare environment experience preferred.

Responsibilities

• Maintain confidentiality in all HR transactions.
• Provide administrative and project support to HR team.
• Enter, audit, and maintain employee data in the HRIS.
• Support benefits enrollment and inquiries.
• Coordinate physician onboarding and offboarding activities.
• Assist with Open Enrollment processes.
• Prepare HR reports and respond to internal/external requests.
• Support HR projects and process improvements.
• Ensure compliance with regulatory reporting requirements.

Skills

HR experience

Customer service

HRIS systems

Data reporting

Education

High School Diploma or GED

Bachelor's degree in HRM/Business Admin or related

Tools

HRIS software

Benefits administration software

Job description

Position Title: Human Resources Coordinator - Hybrid Days - Full Time

Sudler Position Summary / Career Interest: This position reports to the HR Operations Manager and provides administrative, operational, and project support to the Human Resources team. The HR Coordinator is responsible for overseeing and coordinating a variety of HR activities that support employee lifecycle processes, benefits administration, compliance, onboarding, offboarding, orientation, HR systems, reporting, and employee support. This position serves as a key point of contact for physician onboarding and offboarding activities, coordinating communications, documentation, logistics, and stakeholder engagement to ensure a seamless experience. The HR Coordinator also facilitates physician orientation programs, assists employees with benefits-related questions and enrollment activities, supports annual Open Enrollment administration, tracks compliance requirements, maintains accurate HR records, responds to external requests, and supports HR projects and initiatives. This role serves as the main point of contact for HRIS systems, including data entry, reporting, system maintenance, and troubleshooting.

Responsibilities and Essential Job Functions

• Maintains high level of confidentiality, using discretion and good judgment in all transactions.
• Effectively completes complex HR administrative work and projects in a timely and accurate manner, including research, reporting, tracking, correspondence, communications, and project coordination.
• Properly enters, audits, and maintains employee information within the HR system.
• Maintains HRIS employee websites and resources and develops strong working knowledge or HR systems and functionality.
• Assist HR team members by producing employee data, reports, analytics, and other information requests for Human Resources, physician recruitment, legal, marketing, finance, and organizational leadership.
• Coordinates physician on boarding activities, including communication with incoming physicians and key stakeholders, tracking on boarding requirements, coordinating documentation, facilitating work flows, and ensuring a positive on boarding experience.
• Coordinates physician off boarding activities, including communication with departing physicians and stakeholders, monitoring completion of off boarding requirements.
• Facilitates physician orientation program, including communication with new physicians and stakeholders, preparation of orientation agendas, coordination of logistics, meeting facilitation, and development and distribution of orientation materials.
• Assists with day-to-day benefits administration activities, including responding to employee inquiries, supporting enrollment changes, troubleshooting employee issues, coordinating with benefit vendors, and maintaining benefit-related records.
• Supports annual open enrollment activities, including employee communications, educational sessions, enrollment assistance, audit activities, and coordination with internal and external stakeholders.
• Ensures compliance and regulatory reporting requirements are maintained and communicated appropriately and that required tracking and auditing activities are completed in a timely manner.
• Assists in preparation and coordination of benefit meetings, employee education sessions, physician orientation events, training programs, and other HR-related initiatives.
• May assist in training HR personnel on processes, procedures, systems, and programs.
• Maintains positive working relationships with internal departments, physicians, employees, external vendors, and business partners.
• Responds to external requests for information, including employment verifications and other authorized inquiries.
• Supports HR projects, acquisitions, integrations, organizational initiatives, and process improvement efforts as assigned.
• Travel may be required to support acquisitions, integrations, physician onboarding activities, orientations and other business needs.

Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department. These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate or GED.
• 2 or more years of experience in a customer facing role.
• 2 or more years of Human Resources experience.

Preferred Education and Experience

• Bachelors Degree in Human Resources Management, Business Administration or a related field of study from an accredited college or university.
• Human Resources experience in a healthcare environment.

Preferred Licensure and Certification

• Professional in Human Resources (PHR) - Human Resources Certification Institute (HRCI)
• SHRM Certified Professional (SHRM-CP) - Society for Human Resource Management (SHRM)

Knowledge Requirements

• Strong interest in Human Resources and experience working in a team environment.

Time Type

Full time

Job Requisition ID

R-58710

Equal Employment Opportunity Statement

The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion. The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [e-mail]. Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.

About The University of Kansas Health System

As part of the region’s premier academic medical center, The University of Kansas Health System in Kansas City is a world-class healthcare provider and destination for complex care and diagnosis. We are driven by our commitment to service, continuous improvement and to the highest degree of excellence. Collaboration between physicians, nurses, researchers, educators and other professionals who share their expertise leads to exciting discoveries and life-changing treatments for the people we serve.