Secretary

Talentify; Westwood (KS); On-site; USD 32,000 - 44,000; Full time

Job summary

Talentify in Kansas is seeking a Secretary for Westwood Medical Pavilion - West. The role provides administrative support including scheduling, filing, and handling department communications.

The ideal candidate will have a High School Diploma and at least one year of clerical experience, with strong skills in Word, Excel, PowerPoint, and Access. This full-time position emphasizes accuracy, organization, and professional interactions with patients and staff.

Qualifications

• High School Diploma is required.
• 1+ years of clerical experience preferred.
• Order entry in healthcare information systems is a plus.

Responsibilities

• Answer department phones and provide information; transfer calls and take messages.
• Distribute departmental mail and maintain filing system.
• Prepare reports, correspondence and materials using office software and equipment.
• Greet and assist patients; schedule appointments and coordinate meetings.
• Ensure office supplies and equipment are stocked and functioning.
• Maintain accurate patient information and documentation for clinic workflows.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Access

Education

High School Diploma

Job description

Position Title

Secretary

Days - Full Time

Westwood Medical Pavilion - West

Position Summary / Career Interest:

The Secretary demonstrates competence in the areas of critical thinking, interpersonal relationships, and technical skills; prepares reports, correspondence and departmental materials using a variety of office equipment and software programs; schedules appointments, answers department phones, and is responsible for maintaining office supplies, equipment and filing system.

Responsibilities and Essential Job Functions

• Answers department phones and provides appropriate information; transfers calls as needed and takes accurate messages
• Distributes departmental mail
• Electronically arrives patients for appointments and prepares all patient information for clinic
• Maintains department filing system and office supplies/equipment
• Prepares reports, correspondence and departmental materials using a variety of office equipment and software programs.
• Provides non-clinical support to patients
• Schedules appointments and coordinates meeting arrangements
• Schedules appointments for various patient procedures, including: precertification for various procedures and admissions; mailing information packages to new patients for completion prior to appointment; preparation of all patient information
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate
• 1 or more years clerical experience

Preferred Education and Experience

• Order entry in healthcare information systems preferred

Knowledge Requirements

• Proficiency in Microsoft Word, Excel, PowerPoint and Access
• Must possess excellent organizational skills and have the ability to prioritize assignments

Time Type:

Full time

Important information for you to know as you apply:

• The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion.
• The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [e-mail].
• Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.