Administrative Assistant for Student Support Services

Galena City School District; Alaska; On-site; USD 42,000 - 62,000; Full time

Job summary

Galena City School District is seeking an Administrative Assistant for Student Support Services to provide administrative, enrollment, records management, and program coordination support for the district's Special Education and 504 programs.

The role supports accurate student records, state and federal reporting, Child Find activities, Medicaid documentation, and liaison work with families, schools, contractors, and service providers to ensure timely, student-centered services.

Qualifications

• High school diploma or equivalent; additional clerical, office management, or data management training preferred.
• Demonstrated proficiency with computer applications, database systems, student information systems, and electronic records management.
• Ability to maintain confidential student and personnel information in accordance with FERPA, IDEA, Section 504, Medicaid, and district policies.
• Strong organizational, communication, customer service, and problem-solving skills.
• Ability to establish and maintain effective working relationships with staff, families, agencies, contractors, and service providers.
• Ability to manage multiple tasks, timelines, and deadlines with accuracy and attention to detail.
• Ability to learn and effectively use district software programs, including PowerSchool, Embrace IEP & 504, OASIS reporting systems, and other data management tools.
• Promote a positive image of the District and maintain professional interactions with students, families, staff, and community partners.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

• Provide administrative, compliance, data management, enrollment, records management, and program coordination support for the District's Special Education and Section 504 programs.
• Support accurate student records, state and federal reporting, Child Find activities, enrollment and transfer processes, school-based Medicaid documentation, related service coordination, and compliance with district, state, and federal requirements.
• Serve as a liaison among families, schools, service providers, and community agencies to support timely, accurate, and student-centered services while advancing the District's commitment to partnering with families, serving the whole child, and ensuring students have access to appropriate educational opportunities.

Skills

Strong organizational skills

Excellent communication

Problem-solving

Education

High school diploma or equivalent

Tools

PowerSchool

Embrace IEP & 504

OASIS reporting

Job description

Administrative Assistant for Student Support Services JobID: 490

• Position Type: Student Support Services/ Administrative Assistant
• Date Posted: 9/3/2026
• Location: TBD in Alaska
• Date Available: ASAP

Galena City School District

P.O. Box 299

Position Notice

Sept 4, 2026

Position Opening

Administrative Assistant for Student Support Services

Start Date

ASAP

Qualifications

• High school diploma or equivalent; additional clerical, office management, or data management training preferred.
• Demonstrated proficiency with computer applications, database systems, student information systems, and electronic records management.
• Ability to maintain confidential student and personnel information in accordance with FERPA, IDEA, Section 504, Medicaid, and district policies.
• Strong organizational, communication, customer service, and problem-solving skills.
• Ability to establish and maintain effective working relationships with staff, families, agencies, contractors, and service providers.
• Ability to manage multiple tasks, timelines, and deadlines with accuracy and attention to detail.
• Ability to learn and effectively use district software programs, including PowerSchool, Embrace IEP & 504, OASIS reporting systems, and other data management tools.
• Promote a positive image of the District and maintain professional interactions with students, families, staff, and community partners.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Job Goal

Provide administrative, compliance, data management, enrollment, records management, and program coordination support for the District's Special Education and Section 504 programs. Support accurate student records, state and federal reporting, Child Find activities, enrollment and transfer processes, school-based Medicaid documentation, related service coordination, and compliance with district, state, and federal requirements. Serve as a liaison among families, schools, service providers, and community agencies to support timely, accurate, and student-centered services while advancing the District's commitment to partnering with families, serving the whole child, and ensuring students have access to appropriate educational opportunities.

GALENA CITY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER