Administrative Assistant for sales team

Vantage Labs, LLC; Northern (KY); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k)

Life Insurance

Short-Term and Long-Term Disability

Legal and ID Theft Protection

Pet Insurance

Accident Insurance

Critical Illness Insurance

Tuition Reimbursement and paidtraining

Job summary

Vantage Labs, LLC is seeking an Administrative Assistant to support our New Hope, PA office. You will maintain staff relations, assist a remote sales team with CRM admin, and coordinate with facilities and vendors to keep operations running smoothly.

The role emphasizes strong communication, calendar and meeting coordination, and the ability to produce presentations and monthly reports using Excel. Bachelor’s degree and 1+ year experience preferred.

Qualifications

• Bachelor's degree or higher required.
• 1+ years in administrative role.
• CRM or similar database management tools.
• Basic Microsoft Office 365 skills.

Responsibilities

• Maintain staff relationships and provide timely, knowledgeable responses.
• Assist a small remote sales team with CRM admin.
• Coordinate with facilities and 3rd party contractors for services.
• Schedule meetings, create presentations, and coordinate monthly reporting.
• Use Excel to manage spreadsheets and data as needed.

Skills

CRM or similar database management工具

Microsoft Office 365

Communication skills

Education

Bachelor Degree or Higher

Job description

With growingdemand for a growing company,we are actively searching forsomeone to assist our team located in our New Hope, PA office.

JobDuties:

• Maintains relationship with staff to answer questions and concerns with timely and knowledgeableresponses.
• Assist a small remote sales team with CRM admin.
• Works closely with the salesteam and as a complement to the sales process.
• Assist the head of facilities with ordering and maintaining supplies as well as scheduling and coordinating with 3rd party contractors (plumbers, electricians, etc.)
• Coordination of meetings,creating presentations, coordinating monthly reporting, use of Excelspreadsheets, etc.

Qualifications:

Required:

• 1+ years of experience in an administrative role.
• CRM or similardatabase management tools
• basic Microsoft office 365

Preferred:

• Coordinating variety of salesteam meetings/events, travel, report generation, etc.
• Excellent writing skills;ability to compose and manage all required project documentation.
• Demonstrated ability to lead others in accomplishing project objectives according to establishedbudgets and timetables.
• Ability to effectively converse and interact with technical team to formulate questions, offer insight,solutions and issues resolution, prioritize time and tasks to accomplishestablished objectives.
• No restrictions lifting and moving objects, bending down or kneeling, etc. as required to perform office management function.

What weoffer:

We believein taking care of our team. Here are some of the benefits and perks we offer:

• Medical, Dental, and Vision Insurance
• 401(k)
• Life Insurance
• Short-Term and Long-Term Disability
• Legal and ID Theft Protection
• Pet Insurance
• Accident Insurance
• Critical Illness Insurance
• Tuition Reimbursement and paidtraining certificates

Equalopportunity employment:

There's onemore, very important thing. We are an equal opportunity employer. We search foremazing people of diverse backgrounds, experiences, abilities, andperspectives. We take care of each other to create an inclusive workenvironment where we love to come to work every day. We'd be happy to providereasonable accommodations to help you apply. We hope you can join us.

Location: Route 202, New Hope, PA, 18976
Valid Through: 2026
Employment Type: Full-time

Customer Relationship

Team Relationship

Autonomy

Administrative Work

Technical Expertise

Responsibilities

• Maintains relationship with staff to answer questions and concerns with timely and knowledgeableresponses.
• Assist a small remote sales team with CRM admin.
• Assist the head of facilities with ordering and maintaining supplies as well as scheduling and coordinating with 3rd party contractors (plumbers, electricians, etc.)
• Coordination of meetings,creating presentations, coordinating monthly reporting, use of Excelspreadsheets, etc.

Must Have

• Bachelor Degree or Higher
• 1+ years of experience in an administrative role.
• CRM or similardatabase management tools
• basic Microsoft office 365

Nice to have

• Coordinating variety of salesteam meetings/events, travel, report generation, etc.
• Excellent writing skills;ability to compose and manage all required project documentation.
• Demonstrated ability to lead others in accomplishing project objectives according to establishedbudgets and timetables.
• Ability to effectively converse and interact with technical team to formulate questions, offer insight,solutions and issues resolution, prioritize time and tasks to accomplishestablished objectives.
• No restrictions lifting and moving objects, bending down or kneeling, etc. as required to perform office management function.

What's great in the job?

• Wear many hats and make a difference. This is an ideal role for someone who enjoys solving problems, staying organized, and being the go-to person who keeps everything running smoothly.
• Work closely with company leadership. Collaborate directly with accounting, sales, facilities, and technical teams while gaining exposure to multiple areas of the business.
• Grow with a company that values initiative. Bring your ideas, improve processes, and take ownership of projects in an environment where your contributions are recognized and appreciated.