Administrative Assistant for Licensing and Health Facilities Construction-61008959

State-of-South-Carolina; South Carolina; Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Vacation leave

Sick leave

Paid holidays

Parental leave

Health, dental, vision, long-term/life

Job summary

South Carolina Department of Public Health is seeking staff to handle applications and licenses, process invoices, and maintain accurate records across multiple databases. The role also includes serving as a resource for the public and providers, providing technical assistance, and supporting disaster preparedness with on-call responsibilities during emergencies.

Hybrid work arrangements may be available after 12 months.

Qualifications

• High school diploma required with related work experience; a bachelor’s degree may substitute for related work experience.
• Any equivalent combination of education and/or experience may be considered.
• Applicants may upload unofficial transcripts; official transcript/diploma required prior to hiring.

Responsibilities

• Process applications and licenses for the assigned caseload and retain related documents.
• Process invoices and late fees; mail invoices as needed; serve as PCAS Administrator; ensure databases are accurate and current.
• Provide support and technical assistance to providers, inspectors, and licenses; backup receptionist duties; assist in disaster preparedness and be available on a 24-hour basis during emergencies.

Skills

Clerical experience

Accounting experience

Education

Associate's degree

Bachelor’s degree substitutable for related work experience

Job description

Careers at DPH: Work that makes a difference!

Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity

Facilitates the direct functioning of other programs by providing the administrative/logistical support, accounting support, and other resources required for the operation of the Healthcare Quality Deputy Area.

• Responsible for the processing of applications and licenses for the assigned caseload and for processing and retention of all Health Facilities Construction Section project-related documents. Coordinates directly with HQ personnel, facilities and other agencies to acquire limited information. Processes invoices and late fees. Processes and mails invoices as needed. Serves at HQ's Personnel Cost Accounting System (PCAS) Administrator. Ensures information entered or amended in all databases (PCAS, Licensing, Health Facilities Construction) are accurate and current. Manage documents created by the Bureau or received from other sources. Ensures all files and electronic tracking documents are accurate and current.

• Serves as a resource contact for the public, providers, and inspectors. Performs support services and provides technical assistance to providers, inspectors, and pending licenses as needed. Serves on committees as necessary to make recommendations to management related to licensure issues. Performs other duties as assigned such as but not limited to providing backup coverage for the HQ receptionist and the building receptionist. Serves as backup for mail distribution, as needed. Participates in disaster preparedness as outlined in the DPH plan during hazardous weather or declaration of emergency. During such times the incumbent is designated as an essential employee and subject to duty and/or call on a 24-hour basis.

State Minimum Requirements:

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

***Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the DPH Chief Human Resources Officer, or their delegate.***

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

An associate's degree, two (2) years of clerical experience, and accounting experience.

Possess and maintain a valid South Carolina driver's license in good standing.

EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

REASONABLE ACCOMMODATION:Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Paid Parental Leave
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
• State Retirement Plan (SCRS)
• State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.