Administrative Assistant for Hospice Services

CHSGa; Vidalia (GA); On-site; USD 30,000 - 38,000; Full time

Job summary

Affinis Hospice is seeking a receptionist and administrative support to join our mission-driven team. You will handle typing, filing, phone duties and maintain medical records in line with HIPAA and state guidelines.

The role emphasizes accurate data entry in the EMR, coordinating with clinicians, and supporting committees and operational projects to ensure smooth patient care.

Qualifications

• High school diploma or equivalent.
• One year of office admin support and maintaining medical records.

Responsibilities

• Assists with typing, filing, copying, sorting mail, calculations and answering phones as requested.
• Processes patient plans of care, orders and multi-disciplinary flow sheets; updates and distributes records.
• Reviews charts for deficiencies and ensures compliance with documentation requirements.
• Maintains effective communication to coordinate patient activities with physicians and staff.
• Ensures accuracy of administrative functions and data entry in the electronic medical record.
• Promotes the System's image through servant leadership and open communication.
• Contributes to committees, workgroups and project management efforts.
• Performs other duties to support the System's success.

Skills

Emotional maturity

HIPAA knowledge

Effective communication

Interpersonal skills

Education

High school diploma or equivalency

Job description

Join us at Affinis Hospice – a place where you’ll be valued, recognized and rewarded for the vital work you do each day. We’ll surround you with a strong team and leadership that supports every aspect of your life – both inside and outside of our centers. And you’ll get to practice your passion in a non-profit, mission‑driven organization that’s known for the highest level of care in our communities

Responsible for providing receptionist and administrative support, as well as maintains information management systems in accordance with current applicable federal and state guidelines and in accordance with established procedural guidelines to ensure that a complete information management program is maintained.

Essential Duties And Responsibilites

• Assists with administrative‑type duties (i.e. typing, filing, copying, sorting mail, calculations, answering phones, etc.) as requested by supervisor.
• Processes patient plans of care, orders and multi‑disciplinary flow sheets; updates, prints and distribute records as appropriate.
• Review charts of admitted and discharged patients for deficiencies; monitors for compliance for correction of deficient documentation.
• Maintains effective communication with others, both inside and outside the department, to give or obtain needed information or coordinate activities of patients (e.g. doctors’ appointments).
• Ensures the accuracy of administrative functions and data entry in the electronic medical record.
• Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication.
• Contributes to the work of committees, workgroups, project management, and other collaborative efforts of the System.
• Performs other duties as necessary to ensure the success of the System.

Skills And Abilities

• Emotional maturity, sensitivity, human relations skills, successful resolution of losses in own life, and good interpersonal skills.
• Knowledge of healthcare organizations and their structure; including their compliance (e.g. HIPAA) and medical coding requirements.
• Ability to effectively communicate and present information in a clear and concise manner, both orally and in writing.
• Ability to establish and maintain effective working relationships with associates, department heads, administrators, organizational stakeholders and the general public.

Minimum Qualifications

• High school diploma or equivalency.
• One year of experience in providing office administrative support and maintaining medical records.

EEO / M / F / D / V / Drug Free Workplace

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