Administrative Assistant for Development

Southside Christian School; Oak Meadows (SC); On-site; USD 42,000 - 54,000; Full time

Job summary

The Administrative Assistant for Development at Southside Christian School (SCS) is a full-time, 12-month role reporting to the Executive Director of Development. This position provides essential administrative, donor support, and data integrity to the Development Office, serving as a resource to multiple directors and initiatives.

Key duties include Raiser's Edge NXT management, gift processing, event coordination, donor stewardship, communications, and general office operations, with a strong

Qualifications

• Must be a born-again believer in Jesus Christ and align with SCS faith commitments.
• Strong interpersonal, written, and verbal communication skills.
• Ability to manage multiple priorities and maintain confidentiality.
• Proficiency with Microsoft Office and database systems; Raiser's Edge preferred.
• Associate's degree, bachelor's degree, or equivalent professional experience preferred.
• Willingness to enroll eligible children at Southside Christian School.

Responsibilities

• Administrative and Office Support: provide support to the Executive Director of Development and other directors; coordinate calendars and logistics.
• Donor Database & Gift Administration: manage Raiser's Edge NXT data; process gifts; maintain records and generate reports.
• Donor Stewardship: coordinate gift acknowledgments and donor communications.
• Fundraising Support & Events: assist with annual campaigns, sponsorship tracking, and event logistics.
• Department Operations & Collaboration: organize resources; support special projects and alignment with fundraising goals.
• School Representation: represent SCS at events to cultivate donor relationships.

Skills

Interpersonal skills

Written communication

Verbal communication

Multitasking

Confidentiality

Education

Associate's degree

Bachelor's degree

Equivalent professional experience

Tools

Microsoft Office

Raiser's Edge

Job description

SCOPE OF RESPONSIBILITIES:

The Administrative Assistant for Development at Southside Christian School (SCS) is a full-time, 12-month position reporting to the Executive Director of Development. This role provides essential administrative, operational, and donor support to the Development Office and serves as a key resource to the Executive Director of Development, Director of Annual Fund, Director of Strategic Sponsorships, and other development initiatives.

The Administrative Assistant supports the efficient day-to-day operations of the Development Office through donor database management, gift processing, event coordination, stewardship activities, constituent communications, and general office administration.

As a collaborative member of the Development team, the Administrative Assistant supports fundraising initiatives, donor engagement efforts, special events, and departmental projects while maintaining accurate records and providing responsive, professional service to donors, parents, alumni, grandparents, and other constituents.

The ideal candidate is a committed follower of Jesus Christ who demonstrates a strong commitment to the mission, vision, and core values of Southside Christian School and seeks to reflect those values in all aspects of their work and interactions.

GENERAL RESPONSIBILITIES/KEY RESPONSIBILITIES:

• Administrative and Office Support: Provide administrative support to the Executive Director of Development, Director of Annual Fund, and Director of Strategic Sponsorships. Coordinate calendars, meetings, department logistics, office supplies, files, and records.
• Donor Database & Gift Administration/Raisers Edge NXT Management: Serve as the primary administrator for Raiser's Edge NXT, ensuring the integrity and accuracy of constituent, gift, pledge, opportunity, and sponsorship data. Process gifts, maintain donor records, support database configuration, create and manage opportunities, produce reports, and continually improve data quality and fundraising processes.
• Donor Stewardship: Coordinate gift acknowledgments, donor correspondence, and stewardship activities that support meaningful donor engagement.
• Fundraising Support: Assist with annual fund initiatives, fundraising campaigns, sponsorship tracking, research, and communications.
• Events Support: Assist with planning and execution of donor, stewardship, and fundraising events, including registrations, materials, logistics, and follow-up activities.
• Department Operations: Organize and maintain development resources, records, and procedures. Assist with special projects and strategic initiatives as assigned.
• Team Collaboration: Work collaboratively with development team members and other school departments to support fundraising and constituent engagement efforts.
• Other Duties: Collaborate with the Director of Development and other development team members to align annual giving with overall fundraising goals.
• School Representation: Serve as a representative of SCS at various on- and off-campus events to cultivate donor relationships.
• Other Duties: Perform other duties as assigned by the Executive Director of Development.

QUALIFIED APPLICANTS/REQUIRED EXPERIENCE:

• Must be a born-again believer in Jesus Christ; be involved with an evangelical, protestant church of like faith and practice; and agree with the philosophies, Mission, Vision, Values, Biblical Beliefs, Statement of Faith of Southside Christian School and Statement of Christian Life Commitment of Southside Christian School.
• Must be willing to enroll eligible children at Southside Christian School.
• Strong interpersonal, written, and verbal communication skills.
• Ability to manage multiple priorities and maintain confidentiality.
• Proficiency with Microsoft Office and database systems; experience with Raiser's Edge preferred.
• Associate's degree, bachelor's degree, or equivalent professional experience preferred.
• A firm commitment to the mission and statement of faith of Southside Christian School.

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.