Administrative Assistant – Food Service

State of Wisconsin; Union Grove (TX); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a dedicated team at a state-run facility as an Administrative Assistant in the Food Service Department. This role offers a unique opportunity to support essential services for individuals with intellectual and developmental disabilities. You will be responsible for managing food service programs, training staff, and ensuring efficient operations. With a starting salary of $20.02 and excellent benefits, including 3.5 weeks of vacation and top-rated health plans, this position is perfect for those who are organized, customer-focused, and eager to make a positive impact in their community. Don't miss your chance to contribute to a meaningful cause while enjoying a supportive work environment.

Benefits

3.5 weeks of vacation

9 paid holidays

Ample sick time

Top rated health plan options

Qualifications

• Experience with computer programs for emails, reports, and data verification.
• Customer service experience required, in-person or by phone.

Responsibilities

• Support the Food Service Department and liaise with staff.
• Administer changes in the Food service suite program and manage inventory.

Skills

Customer Service

Data Entry

Email Composition

Conflict Resolution

Tools

Excel

Word

Outlook

Access

CBORD

Job description

The Department of Health Services (DHS), Southern Wisconsin Center (SWC) is recruiting for an Administrative Assistant in the Food Service Department.

Work hours are Monday through Friday, daytime hours.

• 3.5 weeks of vacation, 9 paid holidays and ample sick time.
• Top rated health plan options starting at $42/month for single plans and $104/month for family plans, after 2 months of state service.

SWC is a state run, licensed and certified Intermediate Care Facility for Individuals with Intellectual and Developmental Disabilities (ICF/IDD). SWC provides a wide variety of programs and services designed to assist and prepare individuals to live successfully in the setting that best meets their needs. Located in southern Wisconsin in Union Grove, SWC brings together a rich history of providing exceptional services and state of the art treatment approaches for the new millennium. Union Grove is a growing community with small town charm and easy access to Milwaukee and Chicago.

As the Administrative Assistant, you will provide support for the Food Service Department and serve as a liaison between the Food Service Administrator and staff. This includes helping administer changes in the Food service suite program (Cbord); inputting nutritional information, generating and printing tray tickets, production tallies, labels and menus; training management and staff on Food Service Systems, and taking inventory and making purchases of nonfood related items needed in the food service department.

Salary Information

The starting salary is $20.02, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as an Office Operations Associate and is in pay schedule and range 02-10.

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

Qualifications

Minimally qualified applicants will have all the following:

• Experience utilizing computer programs (e.g., Excel, Word, Outlook, etc.) for composing emails and memos, creating reports, entering and verifying data, etc. An Excel test will be required.
• Experience providing customer service either in person or by phone. Examples of duties include providing instructions, answering questions, resolving customer complaints/conflict, etc.

Well-qualified applicants will also have one or both of the following:

• Experience tracking inventory and ordering supplies.
• Experience working with Access or food service computer programs such as CBORD.

How To Apply

Applying is easy! Click “Apply for Job” to start your application process. Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process to submit your application.

Helpful Information:

• Once your application is submitted, no changes are allowed. Click “Save” to allow changes to your application as needed before submitting by the deadline.
• You may want to save a copy of the job posting for referencing after the deadline.
• Submitted materials will be evaluated by a panel of job experts according to the qualifications above.
• Please monitor your email for communications related to this position.
• Current or former permanent, classified, state employees must complete the online application process to be considered.

DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.

Veterans are encouraged to apply.

Deadline to Apply

The deadline to apply is February 20 th at 11:59 pm. Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am – 4:30 pm. Late or incomplete applications will not be accepted.