Administrative Assistant - Food & Beverage

Loews Hotels, LLC.; Orlando (FL); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Free meal per shift

Free theme park access

Training and development opportunities

Community involvement

Job summary

Loews Hotels at Universal Orlando is seeking an organized and resourceful Administrative Assistant who thrives in a fast-paced hospitality environment. You’ll be the backbone of operational success, handling calls, visitors, calendars, payroll and vendor contacts, ensuring messages reach the right people promptly.

You’ll coordinate the Director’s schedule, prepare reports, organize files, and support cross-functional teams within Food & Beverage.

Qualifications

• 1-2 years in hospitality or administrative roles preferred.
• Proficiency in Microsoft Office and familiarity with POS systems.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work a flexible schedule including weekends and holidays.

Responsibilities

• Greet visitors, answer calls, and relay messages to the right people.
• Coordinate and maintain the Director's calendar and schedules.
• Prepare reports, manage correspondence, and maintain payroll/training/vendor records.
• Organize departmental files, track inventory, and support purchasing needs.
• Assist with meeting planning, cross-functional projects, and overall Food & Beverage operations.

Skills

Detail-Driven Organizer

Proactive Problem Solver

Collaborative Communicator

Adaptable Multitasker

Hospitality Enthusiast

Tools

POS systems

Microsoft Office (Word, Excel, Outlook)

Job description

At Loews Hotels at Universal Orlando, our team members get to make a difference and have fun every day. Our world-class team brings to life the incredible, award-winning hotels located at Universal Orlando Resort.

Named one of Central Florida's Top Workplaces and one of America's Best-in-State Employers by Forbes, we are committed to our "power of we" culture.

Are you looking for a place where you can bring your authentic self to work every day andbe able to connect, engage and delight?

• We offer excellent benefits and perks including one free meal per shift and free theme park access.
• We have a dynamic culture that makes every day interesting, challenging, fulfilling and fun.
• We embrace diversity at our core and offer the opportunity for all team members to reach their potential.
• We invest in training and development opportunities for all team members.
• We promote social responsibility by being a good neighbor in the community.
• We care for you, just as we care for others.

Who We Are

Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations.

Growth and belonging start here

you’ll be valued for who you are and the goals you have. Whether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role-from Guest Services to Finance, Culinary to IT-offers opportunities to grow and make a meaningful impact.

Creating a Team Member experience where you belong no matter what race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status that makes you, you is a daily focus for us.

About Hard Rock Hotel

Join the band and deliver show-stopping service at one of the coolest hotels on the planet, designed as a rock star's mansion.

What We're Looking For

We're searching for an organized and resourceful Administrative Assistant who thrives in a fast-paced hospitality environment and loves being the backbone of operational success. In this role, you'll be the ultimate connector-keeping communication flowing, schedules on track, and details perfectly aligned to ensure our Food & Beverage team delivers unforgettable guest experiences. If you're passionate about precision, energized by collaboration, and ready to make an impact behind the scenes, this is your moment.

Who You Are

Detail-Driven Organizer

You have a sharp eye for accuracy and a talent for keeping everything running smoothly

Proactive Problem Solver

You anticipate needs before they arise and tackle challenges with confidence

Collaborative Communicator

You build strong relationships and keep everyone informed with clarity and professionalism

Adaptable Multitasker

You thrive in a dynamic environment, juggling priorities without missing a beat

Hospitality Enthusiast

You understand the importance of service excellence and bring a positive, guest-focused attitude to every interaction

Veterans and military spouses are encouraged to apply

What You'll Do

Be the Hub of Communication

Greet visitors, manage calls, and ensure messages reach the right people promptly

Master the Calendar

Coordinate and maintain the Director's schedule, keeping commitments organized and on time

Own the Details

Prepare reports, manage correspondence, and maintain accurate records for payroll, training, and vendor contacts

Keep Operations Flowing

Organize departmental files, track inventory, and support purchasing needs

Drive Team Success

Assist with meeting planning, special projects, and cross-functional collaboration to keep the Food & Beverage division running at its best

Champion Excellence

Promote teamwork, uphold safety standards, and maintain a polished, professional work environment

Regular attendance in conformance with standards

May be required to work varying schedules to reflect business needs

Required to attend all mandatory training sessions and meetings

Perform other duties as assigned

Your Qualifications Include

• 1-2 years of experience in hospitality or administrative roles, preferably in food and beverage operations
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with POS systems
• Strong organizational and multitasking skills with attention to detail
• Excellent communication and interpersonal skills
• Ability to work flexible schedule to include weekends and holidays