Administrative Assistant – Fire Department Planning

City of Baytown; Baytown (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

The City of Baytown invites applications for an Administrative Assistant to support the Fire Department's planning, emergency management, budgeting and daily operations. The role requires strong organization, customer service, data entry, and proficiency with Microsoft Office.

Candidates should have a high school diploma or GED, at least three years of general office experience, and a valid Texas driver’s license. Bilingual English/Spanish and Excel skills are preferred.

Qualifications

• High School Diploma or GED required.
• Three years general office experience.
• Valid driver’s license with an acceptable driving record (TX).
• Advanced computer processing skills in Microsoft Office.

Responsibilities

• Performs administrative support duties for the Fire Department Planning Section, including screening calls, scheduling meetings, and maintaining calendars.
• Handles budgeting, reporting, and documentation for Planning and Emergency Management divisions.
• Coordinates recruitment-related activities and acts as liaison with applicants.
• Provides backup coverage for other Administrative Support positions as needed.
• Performs all other related duties as assigned.

Skills

Microsoft Office

Data entry

File management

Customer service

Education

High School Diploma or GED

Tools

Excel

Job description

The City of Baytown invites applications for an Administrative Assistant to support the Fire Department's planning, emergency management, budgeting and daily operations. The role requires strong organization, customer service, data entry, and proficiency with Microsoft Office.

Candidates should have a high school diploma or GED, at least three years of general office experience, and a valid Texas driver’s license. Bilingual English/Spanish and Excel skills are preferred.