Administrative Assistant - Fire

City of Baytown, TX

Baytown (TX)

On-site

USD 35,000 - 52,000

Full time

9 days ago

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Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Flexible Spending Accounts

Employee Wellness Center

Gym partnership

Tuition Assistance

Paid Holidays

Retirement Plan

Sick Leave

Job summary

The City of Baytown is seeking an Administrative Assistant to support the Baytown Fire Department with essential administrative duties. You will handle organization, communications, data entry, and various office tasks to help the department operate efficiently.

Ideal candidates will have strong Microsoft Office skills, at least three years of general office experience, and a valid Texas driver's license. The role emphasizes attention to detail, service orientation, and the ability to work with

Qualifications

High School Diploma or GED required.
Three years general office experience.
Valid driver’s license with acceptable driving record (TX license within 90 days).
Advanced computer processing skills in Microsoft Office.

Responsibilities

Provide organization, communication, and administrative support for the Fire Department.
Handle customer service/communications (internal and external), file organization and management.
Perform data entry, word processing, spreadsheets, databases, and presentation software; assist with reports and letters.

Skills

MS Office proficiency

Office administration

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Be an essential part of the Baytown Fire Department team by providing the organization, communication, and administrative support that keeps our mission moving forward. This position is ideal for a detail-oriented, resourceful professional who enjoys working with people, managing information, and using a variety of technology and office skills to solve problems and get things done. If you’re looking for a meaningful opportunity to make a difference while supporting the dedicated professionals who serve our community,

The Administrative Assistant performs administrative duties to support the Fire Department’s overall mission. This individual uses office skills to handle: customer service/communications (internal and external), file organization and management, computer skills including data entry, word processing, spreadsheets, data bases, and presentation software, mathematical computation, report and letter preparation, and decision making within scope of position.

Required

Minimum Qualifications

High School Diploma of equivalent (GED)
Three years general office experience.
Valid driver’s license with an acceptable driving record (must obtain TX driver’s license within 90 days).
Advanced computer processing skills in Microsoft Office.

An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.

Preferred

Proficient in Excel
Bilingual in English/Spanish
Experience with invoicing and budget management

Knowledge, Skills And Abilities

Ability to multi-task, establish priorities, work independently, and maintain organization. Work requires continual attention to detail in entering, composing, typing and proofing data and materials. Knowledge of business machine operations, computers and related software, and accounting/billing processes. Must have high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Medical

United Healthcare
Effective the first day of the month following 30 days of employment
Annual Deductible (Network) $750 Indiv/$2,250 Family
In-Network Benefit 80%/20% after plan deductible
$50 co-pay (general visit)
RX - $10 Generic/$40 Formulary/$75 Non-Formulary
Flexible Spending Accounts: Healthcare and Dependent Care expenses
FREE virtual visits

Dental

Cigna Dental PPO & DHMO
Effective the first day of the month following 30 days of employment
Preventative & diagnostic covered at 100%
Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO

Vision

Superior Vision
Effective the first day of the month following 30 days of employment
In-Network exam co-pay $10 & $25 materials co-pay
Frames: $140 Allowance - Contact Lenses: $160 Allowance

Holistic Health & Wellness

Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan
FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance
Gym partnership with Lee College Wellness Center & swimming pool for $58/year
Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!
Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.
SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices

Retirement

Texas Municipal Retirement System:
- 7% employee contribution with a 14% employer match
- 5 year vesting
- Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60
- FREE Life Insurance coverage up to 1X your base annual salary
MissionSquare 457 and 457 Roth IRA plans: additional voluntary employee participation

Disability Insurance

Equitable:
- Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability
- Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability

Training and Tuition Assistance

The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values
Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance

Generous Paid Sick, Vacation, & Holiday Leave