Administrative Assistant - Facility Operations - FT

10000 Sanford; Fargo (ND); On-site; USD 22,000 - 34,000; Full time

Job summary

Sanford Health, the largest rural health system in the United States, seeks a Facilities Health Care Administrative Assistant to provide comprehensive administrative and operational support to our facilities and maintenance teams.

You will manage staff identification badges, door access, facilities call center operations, purchasing, invoicing, and regulatory documentation to help ensure a secure, compliant care environment and uninterrupted services.

Qualifications

• High school diploma or equivalent preferred.
• Applicable experience preferred.
• Based on facility needs, may require a valid driver’s license and maintain a good driving record.

Responsibilities

• Administers staff identification badges, including printing, activation, replacement, and record maintenance.
• Manages door and security access requests, ensuring appropriate permissions are assigned, updated, and removed in accordance with policy.
• Maintains and supports the facilities call center, including logging requests, prioritizing work orders, routing calls, and tracking resolutions.
• Coordinates maintenance and service requests, supporting preventive maintenance schedules and emergency response communication.
• Processes purchase orders, service orders, and invoices, ensuring accuracy, proper approvals, and timely payment.
• Maintains organized records for vendor contracts, service documentation, compliance reports, and safety inspections.
• Serves as a primary point of contact between facilities staff, healthcare teams, external vendors, and contractors.
• Supports regulatory compliance efforts by maintaining documentation related to Joint Commission, OSHA, HIPAA, and internal audits.
• Prepares reports, tracks metrics, and assists leadership with administrative and operational planning.

Education

High school diploma or equivalent

Job description

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. Work Shift: 8 Hours - Day Shifts (United States of America) Scheduled Weekly Hours: 40 Compensation: Salary Range: $16.00 - $25.50 Union Position: No Department Details Work closely with a variety of people supporting the day to day operations of facilities and maintenance.

Key Responsibilities

• Administers staff identification badges, including printing, activation, replacement, and record maintenance
• Manages door and security access requests, ensuring appropriate permissions are assigned, updated, and removed in accordance with policy
• Maintains and supports the facilities call center, including logging requests, prioritizing work orders, routing calls, and tracking resolutions
• Coordinates maintenance and service requests, supporting preventive maintenance schedules and emergency response communication
• Processes purchase orders, service orders, and invoices, ensuring accuracy, proper approvals, and timely payment
• Maintains organized records for vendor contracts, service documentation, compliance reports, and safety inspections
• Serves as a primary point of contact between facilities staff, healthcare teams, external vendors, and contractors
• Supports regulatory compliance efforts by maintaining documentation related to Joint Commission, OSHA, HIPAA, and internal audits
• Prepares reports, tracks metrics, and assists leadership with administrative and operational planning

Summary

Providing administrative support and coordination of activities for specific teams of people. May The Facilities Health Care Administrative Assistant provides comprehensive administrative and operational support to healthcare facilities and maintenance departments, ensuring a secure, efficient, and compliant care environment. This role supports daily facilities operations through coordination of staff access credentials, communication systems, purchasing processes, and service requests while maintaining accurate documentation and regulatory readiness. The position plays a key role in supporting patient safety and organizational efficiency by managing staff identification badges, door access permissions, facilities call center operations, and the processing of orders and invoices. The Facilities Health Care Administrative Assistant collaborates closely with facilities leadership, security, clinical departments, vendors, and contractors to ensure uninterrupted healthcare services and compliance with healthcare regulations.

Job Description

• Administers staff identification badges, including printing, activation, replacement, and record maintenance
• Manages door and security access requests, ensuring appropriate permissions are assigned, updated, and removed in accordance with policy
• Maintains and supports the facilities call center, including logging requests, prioritizing work orders, routing calls, and tracking resolutions
• Coordinates maintenance and service requests, supporting preventive maintenance schedules and emergency response communication
• Processes purchase orders, service orders, and invoices, ensuring accuracy, proper approvals, and timely payment
• Maintains organized records for vendor contracts, service documentation, compliance reports, and safety inspections
• Serves as a primary point of contact between facilities staff, healthcare teams, external vendors, and contractors
• Supports regulatory compliance efforts by maintaining documentation related to Joint Commission, OSHA, HIPAA, and internal audits
• Prepares reports, tracks metrics, and assists leadership with administrative and operational planning

Qualifications

High school diploma or equivalent preferred. Applicable experience preferred. Based on facility needs, may require a valid driver’s license and maintain a good driving record.

Sanford is an EEO/AA Employer M/F/Disability/Vet.

If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-949-5678 or send an email to [e-mail].

The Sanford organization owns and manages multiple distinct brands, including Sanford Health, Marshfield Clinic, and Good Samaritan, as well as Lewis Drug, Sanford Health Equip, Solutions by Sanford, Great Shots, and Blue Rock Bar & Grill.

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland.

Headquartered in Sioux Falls, South Dakota, the organization has 53,000 employees and serves over 2 million patients and nearly 425,000 health plan members across the upper Midwest including South Dakota, North Dakota, Minnesota, Wyoming, Iowa, Wisconsin and the Upper Peninsula of Michigan.

The integrated nonprofit health system includes a network of 56 hospitals, 288 clinic locations, 147 senior care communities, 4,000 physicians and advanced practice providers and nearly 1,500 active clinical trials and studies.

The organization’s transformational virtual care initiative brings patients closer to care with access to 78 specialties.

Learn more about Sanford Health’s commitment to shaping the future of rural health care across the lifespan at sanfordhealth.org or Sanford Health News.

Good Samaritan, one of the nation’s largest nonprofit providers of senior care and services, is committed to transforming the aging experience through innovation, compassion and personalized care.

As part of Sanford Health, an integrated nonprofit health system headquartered in Sioux Falls, South Dakota, Good Samaritan serves 10,000 seniors and offers access to a full continuum of care, including 94 rehabilitation and skilled nursing centers, 56 assisted living and memory care facilities, 44 independent living locations and 37 home health and hospice agencies.

The senior care provider delivers services across the upper Midwest, with 70% of residents living in rural communities.

Learn more about Good Samaritan’s mission and commitment to delivering high quality senior care in rural America at good-sam.com.