Administrative Assistant - Facilities (Full-Time) - Wesley Willows Campus

Wesley Willows Corporation; Rockford (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

Wesley Willows Corporation is seeking an Administrative Assistant responsible for coordinating maintenance department functions. Key duties include managing communications, maintaining records, and ensuring positive resident relations. This full-time, hourly position offers a competitive salary of $18-20/hr, with various benefits including PTO and medical coverage.

Benefits

PTO

403b with employer match

Medical coverage with employer contribution

Employer Paid Life Insurance

Dental and Vision

Tuition Reimbursement

Qualifications

• Minimum of one year of administrative experience required.
• Proven communication skills, both verbal and written.
• Valid driver’s license with a clean MVR.

Responsibilities

• Coordinate and implement administrative functions for the maintenance department.
• Maintain accurate record keeping systems and ensure computer security.
• Schedule and assist with required annual training.

Skills

Communication

Interpersonal relations

Education

High school graduate or equivalent

2-year college, preferred

Job description

Career Opportunities with Wesley Willows Corporation

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FLSA/Classification: Non-Exempt/Hourly (Full-Time)

Pay Rate: $18.00 - 20.00/hr DOE

Location: Wesley Willows Campus - Rockford, IL

Summary:

The Administrative Assistant is responsible for coordinating and implementing all administrative functions for the maintenance department.

Essential Duties and Responsibilities include, but are not limited to:

• Plan, develop, organize, implement, evaluate, and direct all maintenance activities.
• Answer phones promptly, take clear and concise messages and forward messages as appropriate.
• Maintains positive resident relations program; handles all resident concerns promptly.
• Coordinates departmental activities through effective communications with departmental heads and staff. Implement departmental policies and procedures as required.
• Maintain accurate record keeping systems and assure computer security and back-up.
• Inventories and orders preventative maintenance and general supplies. Accurately receives and records deliveries.
• Schedules and assists with required annual training including Fire Safety, Hazard Communication, and Lock-Out/Tag-Out.
• Assists with departmental orientation for new employees.
• Communicates with outside contractors as needed for department needs.
• Maintains a safe and productive work environment.
• Completes all special assignments/projects as required by the Director of Facilities and Grounds.
• High school graduate or equivalent; 2-year college, preferred.
• A minimum of one year of administrative/clerk experience, with heavy work order processing experience, is required. Two-plus years preferred.
• Good interpersonal relations with proven communication skills, both verbal and written.
• Ability to interface with residents, family members, and employees.
• Must have a valid driver’s license with a clean MVR (moving vehicle record).

Working Conditions:

• Regular on-site physical presence is required.
• Reliable, predictable, and punctual attendance is required to provide timely service to internal and external customers and to support uninterrupted business operations and continuous services.

Physical Requirements:

• Must be able to sit for 6-7 hours during an 8-hour shift.
• Must be able to stand and walk for 1-2 hours during an 8-hour shift.
• Must be able to frequently lift 10 to 25 pounds while walking or bending at the waist and knees.
• Must be able to use wrists, fingers, and hands for operating a computer, utilizing a telephone, writing, and grasping.

Other regulated requirements:

• Must be willing to undergo a pre-employment background check, including (MVR) moving vehicle records.
• Must be willing to undergo pre-employment drug screening.
• Must be willing to undergo biometric screening.

Benefits we offer:

• PTO
• 403b - with employer match, after 6 months
• Medical coverage with employer contribution
• Employer Paid Life Insurance
• Dental and Vision
• Variety of voluntary benefit elections
• Reasonably priced meals
• Employee referral bonus program
• Tuition Reimbursement
• Much more!

Wesley Willows and its affiliates are an Equal Opportunity Employer

Wesley Willows and its affiliates operates Drug & Alcohol-free campuses