Administrative Assistant - Facilities (Full-Time) - Wesley Willows Campus

Peterson Meadows Retirement Community; Rockford (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading retirement community is seeking an Administrative Assistant to manage the maintenance department's administrative tasks. The role requires strong interpersonal and communication skills, along with experience in administrative functions and work order processing. Candidates should have a high school diploma, preferably with some college education, and a valid driver's license.

Benefits

PTO

403b with employer match

Medical coverage with employer contribution

Employer Paid Life Insurance

Dental and Vision

Voluntary benefit elections

Reasonably priced meals

Employee referral bonus program

Tuition Reimbursement

Qualifications

• Minimum one year administrative experience; two-plus years preferred.
• Must have communication skills for interacting with residents and staff.
• Valid driver’s license with a clean MVR required.

Responsibilities

• Coordinate and implement administrative functions for the maintenance department.
• Manage departmental data and complete necessary reports.
• Ensure effective communication with departmental heads and staff.

Skills

Computer literacy

Good interpersonal relations

Verbal communication skills

Written communication skills

Education

High school diploma or equivalent

2-year college preferred

Job description

Department: Maintenance FLSA/Classification: Non-Exempt/Hourly (Full-Time) Pay Rate: $18.00 - 20.00/hr DOE Shift: 1st - 7:00 am - 4:00 pm Location: Wesley Willows Campus - Rockford, IL

Summary:

The Administrative Assistant is responsible for coordinating and implementing all administrative functions for the maintenance department.

Essential Duties and Responsibilities include, but are not limited to:

• Plan, develop, organize, implement, evaluate, and direct all maintenance activities.
• Answer phones promptly, take clear and concise messages and forward messages as appropriate.
• Maintains positive resident relations program; handles all resident concerns promptly.
• Coordinates departmental activities through effective communications with departmental heads and staff. Implement departmental policies and procedures as required.
• Compile departmental data and complete departmental reports.
• Maintain accurate record keeping systems and assure computer security and back-up.
• Inventories and orders preventative maintenance and general supplies. Accurately receives and records deliveries.
• Schedules and assists with required annual training including Fire Safety, Hazard Communication, and Lock-Out/Tag-Out.
• Assists with departmental orientation for new employees.
• Communicates with outside contractors as needed for department needs.
• Maintains a safe and productive work environment.
• Completes all special assignments/projects as required by the Director of Facilities and Grounds.

Minimum Education/Skills/Experience/Credentials:

• High school graduate or equivalent; 2-year college, preferred.
• A minimum of one year of administrative/clerk experience, with heavy work order processing experience, is required. Two-plus years preferred.
• Computer literacy required.
• Good interpersonal relations with proven communication skills, both verbal and written.
• Ability to interface with residents, family members, and employees.
• Must have a valid driver’s license with a clean MVR (moving vehicle record).

Working Conditions:

• Regular on-site physical presence is required.
• Reliable, predictable, and punctual attendance is required to provide timely service to internal and external customers and to support uninterrupted business operations and continuous services.

Physical Requirements:

• Must be able to sit for 6-7 hours during an 8-hour shift.
• Must be able to stand and walk for 1-2 hours during an 8-hour shift.
• Must be able to frequently lift 10 to 25 pounds while walking or bending at the waist and knees.
• Must be able to use wrists, fingers, and hands for operating a computer, utilizing a telephone, writing, and grasping.

Other regulated requirements:

• Must be willing to undergo a pre-employment background check, including (MVR) moving vehicle records.
• Must be willing to undergo pre-employment drug screening.
• Must be willing to undergo biometric screening.

Benefits we offer:

• PTO
• 403b - with employer match, after 6 months
• Medical coverage with employer contribution
• Employer Paid Life Insurance
• Dental and Vision
• Variety of voluntary benefit elections
• Reasonably priced meals
• Employee referral bonus program
• Tuition Reimbursement
• Much more!

Wesley Willows and its affiliates are an Equal Opportunity Employer

Wesley Willows and its affiliates operates Drug & Alcohol-free campuses