Administrative Assistant - Fab Shop

JHKelly, LLC; Vancouver (WA); On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

Comprehensive Medical/Vision/Rx Coverage

Generous paid vacation

401K with company match

Life Insurance

Annual Performance Bonuses

Profit Sharing

Job summary

JHKelly, LLC is seeking a detail-oriented Fabrication Shop Administrative Assistant to support its Pipe Fabrication Shop operations in Vancouver, WA. This role is crucial for coordinating office functions with shop production activities, requiring strong organizational skills and proficiency in MS Office.

Benefits include comprehensive medical coverage, paid time off, a 401K with a company match, and opportunities for performance bonuses and profit sharing. Join a family-owned company celebrating over a century of excellence in the construction industry.

Qualifications

• 1-3 years of administrative support experience; construction industry preferred.
• Proficiency in MS Office (Excel, Word, Outlook).
• Comfortable managing multiple tasks and projects.

Responsibilities

• Create and update Stratus Work Packages.
• Assist with scheduling and tracking project statuses.
• Manage internal flow of documents for NDE testing.

Skills

Organizational skills

MS Office proficiency

Attention to detail

Collaboration skills

Education

High school diploma or equivalent

Associate or Bachelor’s degree

Tools

Stratus software

Job description

JH Kelly is seeking a positive, detail-oriented, and organized Fabrication Shop Administrative Assistant to support our Pipe Fabrication Shop operations. This role plays a key part in ensuring seamless coordination between office functions and shop production activities. If you thrive in a fast-paced environment, enjoy organizing information and supporting operations teams, and take pride in accuracy and follow-through, we encourage you to apply.

About Us

Celebrating over a century of excellence, JH Kelly is a fourth-generation, family-owned construction powerhouse known for tackling complex commercial and heavy industrial projects. With offices in Vancouver, Longview, Seattle, Bellingham, WA, and Milwaukie, OR, we’re an industry leader fueled by an award-winning team committed to safety, quality, and a dynamic, tight-knit culture.

Pay Range

$25–$30 per hour (DOE), FLSA non-exempt (overtime eligible).

Benefits Package

• Comprehensive Medical/Vision/Rx – Dental/Ortho Coverage: JH Kelly pays 87.5% of total premiums.
• Paid Vacation and Holidays: Generous PTO model to support work-life balance.
• 401K: 50% company match on the first 6% of employee contributions.
• Life Insurance, AD&D, STD & LTD: Paid 100% by JH Kelly.
• Annual Performance Bonuses: Opportunity for additional compensation based on performance.
• Profit Sharing: Participate in JH Kelly’s profit-sharing program. Averaging 9% of total compensation for the past 10 years.

Administrative & Shop Coordination

• Create and update Stratus Work Packages as directed by the Superintendent/Manager to accurately track the shop progress of work through the shop and delivery to the field.
• Assist with scheduling, tracking ROS dates, and updating project statuses in support of the Superintendent.
• Process Fabrication Ticket requests and guarantee complete information is handed off to the Fab Team for non-modeled items.

Document Control & Recordkeeping

• Manage internal flow of documents for all NDE testing.
• Maintain welder certifications and documentation.
• Maintain digital and physical filing system for MTR’s, Packing Slips, etc.
• Maintains document control through various company platforms.

Operations Support

• Monitor fab shop email for new work releases, ROS date changes, and critical information pertaining to fabrication.
• Requisition fabrication materials for projects as needed and maintain follow-up of material control logs by project and backorders.
• Coordinate shipping/receiving with fab shop shipping department, job sites, project managers, trucking companies, and suppliers.

Team & Administrative Support

• Support Shop Superintendent by setting up project files, job setup data, and other duties as required.
• Act as liaison and assist with business arrangements while keeping leadership informed of urgent developments.
• Disseminate office correspondence including phone messages, files, and payroll checks.
• Assist with maintaining office organization, supplies, and inventory.

Additional Duties

• Assist and provide administrative support to ensure timely and accurate task completion.
• Perform additional tasks and projects as assigned.

What You Bring

• Experience: 1–3 years of administrative support experience; construction industry experience preferred. Experience working with office coordination and operations teams. Prior experience with Stratus software preferred.
• Technical Skills: Proficiency in MS Office (Excel, Word, Outlook).
• Education: High school diploma or equivalent required. Associate or Bachelor’s degree a plus.
• Required Skills:
  • Comfortable in a fast-paced environment with multiple tasks and projects at hand.
  • Able to organize and manage large amounts of files, tasks, schedules, and information.
  • Self-directed and able to work with limited supervision.
  • Energetic and eager to prioritize workload and tackle new projects and ideas.
  • The ability to input data with a high degree of accuracy and attention to detail.
  • Strong collaboration skills with customers, operations managers, field, and office personnel.

Physical Requirements

This office-based role involves sitting at a computer for extended periods, with occasional standing, walking, bending, and lifting up to 20 pounds. Strong manual dexterity, hand-eye coordination, and clear communication skills are required. Reasonable accommodations are available.

Equal Opportunity Employer, including disabled and veterans.