Administrative Assistant / Executive Assistant (Beaufort - Coastal Empire)

State of South Carolina

Beaufort (SC)

On-site

USD 45,000 - 60,000

Full time

24 hours ago

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Benefits offered by this job

Health, dental, vision insurance

15 days vacation leave

15 days sick leave

13 paid holidays

Parental Leave

Retirement benefits (SCRS / ORP)

Job summary

Department of Behavioral Health and Developmental Disabilities in Beaufort, SC seeks an Executive Assistant to support the Executive Director and leadership team. The role involves advanced administrative tasks, scheduling, agenda creation, minute taking, and dashboard maintenance to ensure operational efficiency.

The position requires a high school diploma or equivalent (or an associate degree) and clerical experience; bilingual English/Spanish is a plus.

Qualifications

High school diploma or 2 years of clerical experience; or associate degree; or 3 years of clerical experience.
Bilingual abilities in English and Spanish are a plus.

Responsibilities

Provide advanced administrative support to the Executive Director and Leadership Team.
Assist with scheduling of meetings, create agendas and record minutes for executive meetings.
Maintain reports, dashboards, and standardized documentation per policies.
Attend board meetings and support recording and distribution of minutes.
Coordinate committee meetings and liaise with stakeholders.

Skills

Clerical experience

Scheduling

Bilingual English/Spanish

Education

High school diploma

Associate degree in secretarial science or related field

Job description

Job Responsibilities

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Executive Assistant who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health (OMH), Coastal Empire Mental Health Center (CEMHC), Beaufort Clinic, 1050 Ribaut Rd, Beaufort, SC 29902

Under the general supervision of the Executive Director of CECMHC, performs advanced administrative tasks to support the Executive Director, and as needed by other members of the Executive Management Team/Administration or agency senior leadership.

Business Office & Other Functions: Provide advanced administrative support to the Executive Director and members of the Leadership Team. Assists in the scheduling of management meetings and functions; creates agendas/itineraries and records minutes for all executive level meetings and others as requested. Answers and routes all calls for administration offices; maintains administration workroom; maintains and orders supplies for administration team; opens and logs all mail payments; point of contact for scheduling of Board Room. Maintains reports and dashboards for performance analysis, spreadsheets, and files for reference per BHDD policies and procedures, and CECMHC guidelines. Assists with other Administrative Staff needs as related to operations of the Center upon request of CECMHC E. D. and/or members of the Leadership Team.
Support to Executive Management: Provide technical support for Executive Director, Chief of Clinical Operations, Chief of Psychiatric Services, Administrator, QAC, HR and Administrative Coordinator, based upon priority guidelines set by the Executive Director. Assists with process of annual review and posting of CECMHC/BHDD policies in preparation for CARF. Records meeting minutes for Executive Leadership and other Committees and maintains standardized documentation in agreed upon format and destination for the team’s access and ensures distribution. Maintain schedule of Committee Meetings and Members; ensures scheduling of Committee Meetings, documentation of minutes for all committee meetings and proper storage within guidelines and adherence to agency and CARF standards. Assistance with any special projects assigned in support of the agency’s mission and operations.
Board Meetings: Attend board meetings and provides support for the Board including the recording, transcription and distribution of minutes. Attends departmental level meetings as necessary and as assigned by the Executive Director.
Scheduling: Assist the Executive Director with schedules and follows deadlines with concerned parties. Coordinates special meetings of the staff and/or board.
Liaison: Provide liaison between superiors, community stakeholders, and others as needed.
Corporate Compliance: Is conversant with and complies with all Corporate Compliance requirements.
Any other duties as assigned by Executive Director, Assistant Director or members of agency leadership or leadership of BHDD.

Minimum And Additional Requirements

High school diploma and 2 years of clerical experience; or associate degree in secretarial science or other related field; or 3 years of clerical experience.

Preferred Qualifications

Bilingual abilities in English and Spanish (or another language) are a plus.

Post Hire, Employees Must

Be able to complete Managing Agitation in the Psychiatric Setting (MAPS) certification
Have knowledge of office management policies, practices and procedures
Have working knowledge of the care and operation of standard office equipment & machines
Be able to work independently and maintain filing systems collect, compile and assemble information
Be able to maintain effective working relationships with staff and the public

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
15 days annual (vacation) leave per year
15 days sick leave per year
13 paid holidays
Paid Parental Leave
S.C. Deferred Compensation Program available(S.C. Deferred Compensation)
Retirement benefit choices *

State Retirement Plan(SCRS)
State Optional Retirement Program(State ORP)
Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note:

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

Please check the box(es) if you have ever been employed by the following Offices of SC Dept. of Behavioral Health and Developmental Disabilities.

Office of Mental Health (OMH) (formerly SC Department of Mental Health)
Office of Intellectual and Developmental Disabilities (OIDD) (formerly SC Department of Disabilities and Special Needs)
Office of Substance Use Services (OSUS) (formerly SC Department of Alcohol and Other Drug Abuse Services)
Does Not Apply

If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application. PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED.