Administrative Assistant (Entry-Level)

Dennison & Associates LLC; Remote; USD 45,000 - 50,000; Full time

Job summary

A nonprofit organization is seeking an entry-level Administrative Assistant to provide administrative support to its Executive Director and staff. This remote position requires someone who is eager to learn, possesses excellent customer service skills, and can work both independently and as part of a team. The role involves managing communication logistics, supporting membership inquiries, and maintaining database records. Competitive benefits and a salary range of $45,000 - $50,000 are offered.

Benefits

Competitive medical benefits

Flexible paid time off (PTO)

Paid family leave

403(b) retirement plan

Annual professional development support

Qualifications

• Entry-level position eager for growth.
• Professionalism required with customer service focus.
• Project management and problem-solving skills needed.
• Attention to detailed records and rosters essential.

Responsibilities

• Manage logistics for executive council meetings and communications.
• Support operations coordinator with member inquiries.
• Maintain accurate membership database records.
• Handle administrative tasks and take notes during meetings.

Skills

Eager to learn

Customer service oriented

Project management

Problem-solving

Attention to detail

Independent work in virtual environment

Microsoft 365

Quick learning of digital tools

Tools

Survey Monkey

Doodle

Zoom

Teams

MemberClicks

GetRegistered

WordPress

Job description

Position Overview

AAAI is seeking an entry-level Administrative Assistant to join our dedicated team. This individual will serve as a vital operational anchor, providing administrative support to the Executive Director, Executive Council, and staff. This is a fast-paced environment with a focused, hardworking team. A successful candidate will be able to work independently, multitask, and complete projects and daily tasks efficiently.

Key Responsibilities

• Administration & Finance: Manage executive council/committee logistics, serve as primary point of contact for members through multiple email boxes. Send Doodle polls and schedule meetings, following up as needed. Serve as a secondary staff liaison on some committee calls and take notes. Review, verify, and submit to accounting expense reports from volunteers and speakers.
• Membership & Registration: Support the operations coordinator by acting as the primary contact for basic member and registration inquiries and maintain accurate database records (MemberClicks & GetRegistered).

Technical Systems

AAAI uses the following systems in our day-to-day work. Experience is a benefit but not required.

• Surveying tools (Survey Monkey)
• Scheduling (Doodle)
• Video conferencing platforms (Zoom, Teams)
• Membership Database (MemberClicks)
• Registration software (GetRegistered)
• Website (WordPress)

Schedule & Benefits

• This position is entirely remote. Candidates must be available during primary business hours (8:30 AM – 4:30 PM Eastern).
• Benefits: Competitive medical benefits, flexible paid time off (PTO), paid family leave, 403(b) retirement plan, and annual professional development support (including ASAE membership).
• Salary: $45,000 - $50,000

How to Apply

To apply please send your resume to AAAI’s Executive Director Meredith Ellison, DBA, CAE, at [e-mail] by February 20th. Please title your email “AAAI Administrative Assistant Application – NAME”.

Please do not call. Position open until filled.

AAAI is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Qualifications & Skills

• This is an entry-level position; we are looking for a candidate who is eager to learn and grow within the association.
• Professionalism and a customer-service-oriented mindset.
• Project management and problem-solving skills.
• Ability to work and think independently in a virtual environment.
• Attention to detail for managing rosters, financial records, and other association work.
• Ability to use Microsoft 365 (Word, Excel, PowerPoint, Teams).
• Experience with or ability to quickly learn digital tools.