Administrative Assistant - Engineering

TechServ Engineering; Tyler (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health, vision, and dental benefits

401K plan

Training and development opportunities

Paid time off

Job summary

TechServ Engineering is seeking an Administrative Assistant to support engineering and field teams in a fast-paced environment. This role acts as a key point of contact for internal and external communications and ensures organized records, schedules, and documentation for smooth project execution.

Responsibilities include managing ROW applications, coordinating client processes, maintaining project records, and supporting compliance and administrative activities.

Qualifications

• Must be highly organized with strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams, PowerPoint).
• Ability to manage multiple priorities in a fast-paced environment.
• Must be eligible to work in the United States; High School diploma or GED.
• Ability to pass a background check, Motor Vehicle Report and drug screening.

Responsibilities

• Manage Right-of-Way (ROW) applications and related paperwork.
• Coordinate communications with clients and internal teams; schedule meetings and inspections.
• Maintain project records, update databases, and generate status reports.
• Monitor compliance with deadlines and assist with compliance audits.
• Provide general administrative support including phones, emails, and calendar management.

Skills

Organizational skills

Communication skills

Multitasking

Reliability

Work ethic

Education

HS diploma or GED

Tools

IBM Maximo

SAP Asset Manager

MaintainX

Spida

Trimble

Katapult

Job description

General Summary

The ideal candidate is organized, dependable, and comfortable working in a fast-paced, collaborative environment while supporting both design and field operations.

About Us

TechServ has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged workforce to meet and exceed client needs.

TechServ offers a competitive benefits package including health, vision and dental benefits, 401K, training and development opportunities, and paid time off.

About The Role

The Administrative Assistant provides day-to-day administrative and coordination support to engineering and field teams. This role serves as a key point of contact for internal and external communications and plays an important role in maintaining organized records, schedules, and documentation to ensure smooth project execution.

Duties & Responsibilities

• Right-of-Way (ROW) Application Management:
  
  
  
  • Responsible for ROW application tracking, creating Work Order requests, and other paperwork related to construction project lifecycles
  
  
  • Ensure all required documentation and forms are completed accurately.
  
  
  • Track the progress of applications and follow up as needed.
  
  
  
  


• Communication and Coordination:
  
  
  
  • Serve as a point of contact for inquiries related to client processes such as staking, ROW, etc.
  
  
  • Schedule meetings, inspections, or other activities related to client deliverables.
  
  
  
  


• Record-Keeping and Documentation:
  
  
  
  • Maintain organized and up to date project records, including applications, work orders, and correspondence
  
  
  • Update databases or filing systems with current information.
  
  
  • Generate reports or summaries of statuses and activities.
  
  
  
  


• Compliance Monitoring:
  
  
  
  • Monitor compliance with conditions and deadlines.
  
  
  • Alert appropriate parties to upcoming expirations or renewals.
  
  
  • Assist in preparing reports or documentation required for compliance audits.
  
  
  
  


• Administrative Support:
  
  
  
  • Provide general administrative support such as answering phones, responding to emails, and managing calendars.
  
  
  • Prepare correspondence, memos, or other documents related to client activities.
  
  
  • Assist with standardization of processes, templates, and tracking tools.
  
  
  
  

Required Qualifications

• Strong organizational skills with attention to detail and ability to multitask


• Excellent written and verbal communication skills


• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams, PowerPoint)


• Ability to manage multiple priorities in a fast-paced environment


• Strong work ethic and reliability


• Must currently be eligible to work in the United States of America


• High School diploma or GED


• Ability to pass a background check, Motor Vehicle Report and drug screening

Preferred Qualifications

• Familiaritywith Enterprise Asset Management (EAM) systems (e.g., IBM Maximo, SAP Asset Manager,MaintainX)


• Familiarity with utility design or field data collection tools (e.g., Spida, Trimble, Katapult)


• Experience in utilities, construction, or permitting environments


• Previousadministrative or office experience


• Proficiency with document tracking systems or databases


• Experience coordinating schedules or working with field teams

Requirements

Physical Requirements

• Work is performed in a professional office environment and requires the use of standard office equipment (e.g., computer, phone, printer)


• Prolonged periods of sitting and working on a computer are required


• Occasional standing, walking, and movement throughout the office to access equipment and collaborate with team members


• The ability to view a computer screen for extended periods, requiring good vision or corrective lenses if needed


• May occasionally lift, carry, push, or pull up to 15 pounds


• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Reports to: Project Manager

Job Type: Full-time, Non-Exempt

Travel: Occasional travel (may be required for occasional storm response support)

Location: Tyler, Texas

Work Environment: Combination of office and occasional outdoor work

Schedule: Monday–Friday, 8:00 AM–5:00 PM; occasional overtime as needed