Administrative Assistant - Energy & Industrial Support

Sargent & Lundy; United States; Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health plans

401(k)

Paid time off

Flexible work arrangements

Job summary

Sargent & Lundy in the United States is seeking an administrative professional to support project documentation, scheduling, and office operations in a hybrid work environment.

The role emphasizes accuracy, communication, and proficiency with Microsoft Office; candidates should have a high school diploma and at least one year of experience. You will handle budgeting inputs, prepare reports, and coordinate space needs.

Qualifications

• This position requires a high school diploma (or equivalent) and one year of administrative experience.
• Experience in a production environment with a focus on quality and meeting production targets.
• Flexible, team player, able to work overtime when needed.

Responsibilities

• Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects.
• Provide clerical support including mailing, scanning, faxing and copying to management.
• Provide real-time scheduling support by booking appointments/rooms and coordinating with Outlook Calendar; order meals for meetings.
• Prepare documents and drawings for transmittal and document storage; support data entry and filing.
• Coordinate office space needs and maintain supplies inventory.
• Assist with time entry and expense reports for approval.
• Ensure operation of equipment and manage maintenance and repairs.

Skills

Communication skills

Typing 50 wpm

MS Office (Word, Excel, PowerPoint)

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Description

This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).

Responsibilities

• Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
• Clerical support including mailing, scanning, faxing and copying to management
• Provide real‑time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
• Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
• Gather the appropriate information to generate reports for the projects you have been assigned
• Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
• Coordinate office space needs
• Assist with time entry and prepare expense reports for approval
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies

Qualifications

We do not sponsor employees for work authorization in the U.S. for this position.

Essential skills and experience

• This position requires a high school diploma (or equivalent) and one year of administrative experience.
• Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
• Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
• Candidate needs to be flexible, a team player, a self‑starter and be open to occasional overtime.

Valued but not required skills and experience

• Some college level education in fields such as English, Writing or Journalism.
• Experience working in the Engineering and/or power industry field.
• Hold a Notary License

Award‑Winning Benefits

At Sargent & Lundy, we care about the health and well‑being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work‑life balance, which is why we are proud to provide competitive, award‑winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Health & WellnessFinancial BenefitsWork-Life Balance

• Health Plans: Medical, Dental, Vision
• Life & Accident Insurance
• Disability Coverage
• Employee Assistance Program (EAP)
• Back-Up Daycare
• FSA & HSA
• 401(k)
• Pre‑Tax Commuter Account
• Merit Scholarship Program
• Employee Discount Program
• Corporate Charitable Giving Program
• Tuition Assistance
• First Professional Licensure Bonus
• Employee Referral Bonus
• Paid Annual Personal/Sick Time (PST)
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• Paid Bereavement Leave
• Flexible Work Arrangements

Compensation Range

$49,089 - $71,853

Transparency Statement

Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well‑being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.

Equal Opportunity

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.