Administrative Assistant - Energy & Industrial Group

Sargent & Lundy; United States; Hybride; USD 49 000 - 72 000; Plein temps

Avantages offerts par ce poste

Health plans

401(k)

Paid time off

Flexible work arrangements

Tuition assistance

Résumé du poste

Sargent & Lundy seeks an administrative professional to support project teams in a hybrid work environment (3 days in office, 2 days remote). The role emphasizes document control, scheduling, reporting, and clerical duties across multiple projects.

Ideal candidates have a high school diploma and 1+ year of admin experience, excellent written and verbal communication, 50+ wpm typing, and strong MS Office skills. Some college or a Notary license are a plus; overtime may be required.

Qualifications

• High school diploma or equivalent required with 1+ year of administrative experience.
• Must maintain production/accuracy goals with attention to detail and quality.
• Outstanding written and verbal communication, keyboarding 50+ wpm, and MS Office proficiency.

Responsabilités

• Serve as focal point for administrative activities, scope, and budget requirements of projects.
• Provide clerical support including mailing, scanning, and copying for management.
• Schedule and book appointments/rooms using Outlook Calendar; arrange meals for meetings.
• Generate reports from project data and maintain document storage and tracking.
• Prepare documents and drawings for transmittal and electronic filing; manage distribution.
• Coordinate office space needs and assist with time entry and expense reports.
• Ensure operation of equipment by arranging preventive maintenance and inventory checks.
• Maintain supplies inventory and place orders to keep stock at needed levels.

Connaissances

50+ wpm typing

Excellent communication

Team player

Self-starter

Flexibility/OT

Formation

High school diploma or equivalent

Some college education

Notary license (valued)

Outils

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

Responsibilities

This position allows for a hybrid work schedule with a mix of work spent in office (3 days) and working remote from home (2 days).

Responsibilities will include, but are not limited to:

• Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
• Clerical support including mailing, scanning, and copying to management
• Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings.
• Gather the appropriate information to generate reports for the projects you have been assigned
• Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
• Coordinate office space needs
• Assist with time entry and prepare expense reports for approval
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies

Qualifications

We do not sponsor employees for work authorization in the U.S. for this position.

• This position requires a high school diploma (or equivalent) and one or more years of administrative experience.
• Meet established production and accuracy goals while maintaining a strong focus on detail and quality.
• Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
• Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.

Valued but not required skills and experience

• Some college level education in fields such as English, Writing or Journalism.
• Experience working in the Engineering and/or power industry field.
• Hold a Notary License

Technology & Innovation

Sargent & Lundy values the appropriate use of technology to improve how work gets done and deliver high-quality outcomes for our clients. Depending on the role, employees may use data, automation, artificial intelligence, and other digital tools to support research, analysis, engineering and design activities, workflow improvement, or other aspects of their work. We value candidates who demonstrate an interest in learning and effectively using emerging technologies where relevant to their role. Employees remain accountable for their work and are expected to apply appropriate professional judgment and review when using technology-assisted tools. Experience with AI, automation, programming, or similar technologies is valued where relevant but is not required unless specifically identified elsewhere in the job description.

About Sargent & Lundy

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Health & WellnessFinancial BenefitsWork-Life Balance

• Health Plans: Medical, Dental, Vision
• Life & Accident Insurance
• Disability Coverage
• Employee Assistance Program (EAP)
• Back-Up Daycare
• FSA & HSA
• 401(k)
• Pre-Tax Commuter Account
• Merit Scholarship Program
• Employee Discount Program
• Corporate Charitable Giving Program
• Tuition Assistance
• First Professional Licensure Bonus
• Employee Referral Bonus
• Paid Annual Personal/Sick Time (PST)
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• Paid Bereavement Leave
• Flexible Work Arrangements

Compensation Range

$49,089 - $71,853

Transparency Statement

Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.

Equal Opportunity

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.