Administrative Assistant - Cat 4 (Temp)

British Columbia College of Nurses and Midwives; United States; Hybrid; USD 47,203 - 47,919; Full time

Benefits offered by this job

Employee assistance program

Fitness allowance

Paid statutory holidays

Job summary

The British Columbia College of Nurses and Midwives is seeking a Temporary Full-Time position with a term from August 2026 to January 2028. This hybrid role, located in Vancouver, B.C., involves administrative support, including maintaining records, data entry, and coordinating meetings.

Ideal candidates should have at least four years of experience and strong proficiency in Microsoft Office Suite. The organization promotes a collaborative environment and offers competitive benefits and flexibility regarding work arrangements.

Qualifications

• At least four years of related experience.
• Ability to learn new software programs and stay familiar with upgrades at an advanced level.
• Typing speed of at least 60 words per minute.

Responsibilities

• Perform routine word processing tasks using existing templates.
• Greet and receive visitors, answer phone calls, take messages.
• Support the coordination of meetings on virtual platforms.

Skills

Advanced skills in Microsoft Office Suite

Effective communication skills

Customer service skills

Confidentiality and discretion

Organizational skills

Education

High school diploma and business college certificate or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

Status: Temporary, Full-Time

Term: August 2026 to January 2028 (maternity leave coverage)

Work Location: Hybrid, Vancouver B.C. (combination of in‑office and remote work)

Salary: $66,651.07 per annum

This position is unionized. The current collective agreement can be found here.

Who we are

The British Columbia College of Nurses & Midwives (BCCNM) is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, nurse practitioners, registered midwives, registered nurses, and registered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical, and meets the standards that society views as acceptable.

Commitment to Indigenous Specific Anti‑Racism

BCCNM is committed to working with Indigenous Peoples and health system partners to support Indigenous‑specific anti‑racist practices in the health system. We pledge to become culturally safe and anti‑racist, and to support the health professionals we regulate to do the same. To support this, we provide training opportunities and expect Staff to demonstrate a commitment to ongoing learning related to Indigenous cultural safety and humility.

What we offer you

We promise rewarding work as part of a passionate team contributing to our mandate of protecting the public. Our environment is collaborative, team‑based, and respectful.

• An employee assistance program
• A fitness allowance perk
• Flexible hybrid work (up to 3 remote days per week)
• Paid statutory holidays: 11 statutory holidays in B.C. plus Easter Monday and Boxing Day

What you’ll be doing

• Perform routine word processing tasks to produce reports, correspondence, memoranda, standard office forms and facsimiles using existing templates.
• Maintain non‑complex filing and record systems; assist in document reproduction (photocopying, collating, etc.).
• Perform routine data entry tasks using organizational software and other online systems.
• Greet and receive visitors, answer phone calls, take messages, respond to routine questions, gather or relay standard or straightforward information.
• Receive, sort, distribute and process facsimile transmissions, mail and courier packages.
• Maintain appropriate levels of standard office supplies as directed.
• Arrange office equipment and room bookings; perform general catering duties including preparing meeting rooms, supplying refreshments, and cleaning afterwards.
• Maintain tidy work areas.
• Potentially provide similar clerical support to other departments or float to other areas as required.

Program‑related duties

• Use advanced proficiency in developing and editing Word, PDF, and Excel templates and presentation materials, including PowerPoint, Visio, and other graphic applications.
• Organize and coordinate materials for meetings, prepare agendas, record minutes, and track completion of action items.
• Support the coordination, scheduling and delivery of meetings and events on virtual platforms such as WebEx or Teams; troubleshoot routine technical issues.
• Support the development and maintenance of processes and tracking for program review activities (records of education program review motions, decisions, committee expenses, etc.).
• Review, organize, and manage confidential documents with accuracy and discretion.
• Maintain and regularly update all EPR‑related tracking documents with high accuracy and attention to detail.
• Assist education programs in submitting program review materials via SharePoint in the specified format; support SharePoint file transfer processes.
• Coordinate and support engagement with NCSBN to facilitate good standing checks for exam development.
• Process and reconcile financial reports such as expense reports, Visa statements, and invoices.

Education, qualifications & skills

• At least four years of related experience.
• High school diploma and business college certificate or equivalent.
• Advanced skills in standard office software applications, especially Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Visio).
• Ability to learn new software programs and stay familiar with upgrades at an advanced level.
• Typing speed of at least 60 words per minute.
• Initiative and independent judgment with minimal supervision.
• Ability to organize and prioritize own work with minimal supervision.
• Effective communication, collaboration, and customer service skills.
• Skill in handling registrants, members of the public, and staff efficiently.
• Adherence to policies, procedures, practices, and directions related to job duties.
• Confidentiality and discretion when handling sensitive information.
• Foster an organizational culture promoting mutual respect, teamwork, and service excellence.