Administrative Assistant - EI

Auberle; McKeesport (Allegheny County); On-site; USD 40,000 - 44,000; Full time

Benefits offered by this job

Comprehensive health insurance

Paid time off + holidays

Retirement savings plan with company"?

Job summary

Auberle in McKeesport, PA is seeking an Administrative Assistant to maintain and analyze department data, prepare programmatic reports, and coordinate billing and budgeting. The role supports audits and compliance, requires a high school diploma, Act 33/34 and FBI clearances, and a valid PA driver's license.

Evening/weekend hours apply in a day shift, full-time position. Join a nonprofit-focused organization offering a comprehensive benefits package and opportunities for growth in a

Qualifications

• High school diploma/GED required.
• Act 33/34 and FBI Clearances required.
• Valid PA driver’s license, vehicle, registration, and proof of insurance.

Responsibilities

• Maintain and analyze departmental data across multiple databases, ensuring accurate, timely reporting.
• Prepare and utilize programmatic reports to support informed decision-making, growth, and innovation.
• Coordinate billing, budgeting, supply tracking, and financial data while ensuring accurate documentation and reports.
• Support audits and departmental compliance efforts through thorough recordkeeping and adherence to reporting requirements.

Education

High School diploma/GED

Job description

Job Details

Level: Entry

Job Location: Main Campus - McKeesport, PA 15132

Position Type: Full Time

Education Level: High School

Salary Range: $19.00 - $19.00 Hourly

Travel Percentage: Up to 25%

Job Shift: Day

Job Category: Nonprofit - Social Services

Program Description

Auberle strengthens thousands of individuals and families each year, helping to build strong communities. Auberle has evolved into a premier multi-service agency with programs spanning Workforce Development, Housing, Foster Care, Young Adult Services, and Behavioral Health. Auberle’s mission is to help build strong individuals, families, and communities.

In 2019, Ward Home joined the Auberle family and has three programs in our Young Adult Services Department.

The Employment Institute, Auberle's nationally recognized workforce development program, places unemployed and underemployed individuals in career jobs, not just training. Our passionate, mission-driven team supports individuals in overcoming any barrier to employment impacting our participants, their families, and future generations. Because of our holistic model, 87% of our participants remain in their employment for six months or more, a long-term indicator of success in the workplace.

Position Title and Overview

Administrative Assistant

• Maintain and analyze departmental data across multiple databases, ensuring accurate, timely, and compliant reporting.
• Prepare and utilize programmatic reports to support informed decision-making, growth, and innovation.
• Coordinate billing, budgeting, supply tracking, and financial data while ensuring accurate and timely completion of required documentation and reports.
• Support audits and departmental compliance efforts through thorough recordkeeping, effective communication, and adherence to agency/funder reporting requirements.

Qualifications

Location and Travel Requirements:

• This position is primarily located in McKeesport.
• The travel required for this position is occasional.

Position Requirements:

• Act 33/34 and FBI Clearances required.
• High school diploma/GED.
• Valid PA driver’s license, vehicle, registration, and proof of insurance.
• Requires working varied hours, including evenings, some weekends and holidays.

Great Benefits

• Comprehensive health insurance
• Generous paid time off, plus 11 paid holidays
• Retirement savings plan and company match
• Tuition reimbursement and loan repayment assistance
• Professional development and training opportunities
• A commitment to work-life balance

Learn more about us at www.auberle.org

Auberle is an Equal Opportunity Employer. We provide equal employment opportunities to all individuals regardless of race, color, national origin, sex, disability, age, or any other characteristic protected by law.