Administrative Assistant - Eastern District

Kiewit; Baltimore (MD); On-site; USD 52,000 - 67,000; Full time

Job summary

Kiewit is hiring an Administrative Assistant to support the operations team in Baltimore, MD. This role involves providing administrative support, managing customer inquiries, and developing documentation using MS Office tools. Candidates should have a high school degree and experience in a fast-paced office environment.

Benefits

Comprehensive benefits package including medical, dental, and vision plans

Voluntary wellness programs and employee assistance programs

Life insurance and disability coverage

Retirement plans with matching

Generous paid time off

Qualifications

• One or more years’ related operations administrative support experience required.
• Experience developing presentations in PowerPoint, documents in Word, and reports/charts in Excel using advanced functions.
• Demonstrated record of success in a team-oriented office environment.

Responsibilities

• Support the Operations team with administrative and customer support.
• Develop documents in Word, presentations in PowerPoint, and reports/charts in Excel.
• Perform inbound and outbound customer service calls and manage schedules.

Skills

Detail orientation

Ability to multi-task

Great communication skills

Computer savvy

Problem solving skills

Team orientation

Education

High school degree

Tools

MS Office Suite

SharePoint

PowerPoint

Excel

Job description

Requisition ID:176759

Job Level:Mid Level

Home District/Group:Eastern District

Department:Administration

Market:Transportation

Employment Type:Full Time

Position Overview

We are hiring an Administrative Assistant to support our operations team, based in our office in Omaha Nebraska. This is a fast-paced office where you will be interacting with different levels of staff as well as directly with our customers. You will be expected to perform functions in MS Office Suite, internal SharePoint sites and other company software, so heavy computer skills are required. In addition, you will be responding to customer inquiries about scheduling, repairs, installation and services.

District Overview

Kiewit’s Eastern District specializes in challenging heavy civil construction projects throughout the Northeast, including the metropolitan areas of New York, Chicago, Boston, and Washington DC. We are leaders in bridge, transit, foundation, tunnel, and water/wastewater construction while specializing in cast-in-place concrete, structural steel erection, earthwork, pile driving, and caissons. Kiewit’s Eastern District also has a large amount of work in the energy/power sector in various northeast locations. With our experienced and dedicated employees, extensive resources and in-depth market knowledge, the Eastern District can handle projects of any size.

Location

This position will be based out in Baltimore, MD.

Responsibilities

• Support the Operations team and services team with administrative and customer support.
• Develop documents in Word, presentations in PowerPoint and reports/charts in Excel.
• Utilize web-based programs to manage and maintain customer data and records.
• Support customers with inbound and outbound customer service calls, and handle scheduling forservices/repairs.
• Perform other office/administrative functions as necessary.
• Experience and ability to work in a fast paced office, with multiple responsibilities, and able to pivot as necessary to new tasks

Qualifications

• High school degree one or more years’ related operations administrative support experience is required. Experience working with Engineering / Design and construction operations teams and customers, highly desirable.
• Experience developing presentations in PowerPoint, documents in Word and developing reports/charts in Excel using advanced functions like Pivot tables, Vlookup, and formulas.
• Experience using SharePoint desired; otherwise technologically savvy with the ability to pick up new software quickly.
• Experience dealing with customer calls to resolve issues with a sense of urgency and positive attitude.
• Experience performing outbound calls with customers to set up schedules, resolve issues.
• Demonstrated record of success working in a highly diverse team-oriented office environment.
• Displays the following competencies: Detail orientation, Ability to multi-task, great communication skills (orally and written), computer savvy, problem solving skills, team orientation, ability to work at a fast pace

Other Requirements:
•Regular, reliable attendance
•Work productively and meet deadlines timely
•Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
•Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
•May work at various different locations and conditions may vary

Base Compensation:$52,000/yr -$67,000/yr

(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.