Administrative Assistant - Director, Practice Nursing

100 Albany Med Health System; United States; Sur place; USD 47 000 - 66 000; Plein temps

Résumé du poste

Albany Med Health System is seeking an administrative assistant to support the Director of Faculty Practice Nursing. You will provide secretarial services to the Director and leadership staff, and assist with Patient Care Services projects and committees.

The role requires 3–5 years of administrative experience, proficiency with office software, and strong written and verbal communication skills. This is a day shift position in Albany, NY with a competitive salary range.

Qualifications

• High School Diploma or GED required.
• 3–5 years of administrative experience.
• Proficient with computer/software applications.
• Strong written and verbal communication skills.
• Ability to coordinate administrative meetings, transcribe minutes, create agendas, and organize files.
• Accurate data entry required.

Responsabilités

• Coordinate department communications and screen calls.
• Provide secretarial services to leadership staff.
• Operate basic office equipment and perform data entry, reports, scheduling.
• Maintain filing systems and records.
• Assist in budget preparation and monitor accounts.
• Help staff with computer-related tasks and training.
• Maintain supplies and troubleshoot equipment.
• Prioritize work to meet deadlines.
• Respond to inquiries about department activities using policy guidance.

Connaissances

Administrative experience

Computer skills

Communication

Meeting coordination

Data entry

Formation

High School Diploma or GED

Outils

Microsoft Office

Description du poste

Department/Unit: Practice Nursing Operations Work Shift: Day (United States of America) Salary Range: $46,947.00 - $65,726.00 Administrative Assistant Director, Faculty Practice Nursing Albany, NY

We have an exciting opportunity for an administrative assistant to support our Director of Faculty Practice Nursing! Provide administrative support and secretarial services to the Director of Faculty Practice- Nursing. Provides secretarial services to leadership staff of the department. In addition, provides secretarial support to Patient Care Services projects and committees.

Essential Duties and Responsibilities

• Coordinates department communications;
• accepts and screens telephone calls appropriately
• Able to operate basic office equipment (fax, photocopier, calculator), and uses skills to complete data entry, complete reports, schedule meetings, word processing, desktop publishing, and develop slides and graphs.
• Establishes, maintains, and revises record-keeping and filing system.
• Assists in preparation of departmental budgets necessary for unit operations and monitors service specific accounts.
• Orients and acts as a resource to secretarial staff and leadership staff in area of computer expertise.
• Maintains adequate supplies of current forms, unit supplies, and equipment.
• Troubleshoots and maintains office equipment.
• Has the knowledge to prioritize work in accordance with deadlines and departmental/divisional needs.
• Answers inquiries concerning activities and operations of departments/division by referring to and interpreting policy and procedures.

Minimum Qualifications

• High School Diploma or GED is required.
• Minimum of 3-5 years of experience in an administrative role.
• Proficient with computer/software applications.
• Strong written and verbal communication skills.
• Ability to coordinate administrative meetings, transcribe minutes, create agenda and organize files.
• Accurate data entry skills are a must.

Thank you for your interest in Albany Med Health System! Albany Med Health System is an equal opportunity employer. This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Albany Medical Center is the centerpiece of medicine, research, and medical education in New York's Capital Region and is the area's largest private employer with more than 10,000 employees. Albany Medical Center offers excellent career opportunities in a wide range of roles in both patient care and administration. We value all our staff members and offer outstanding employee benefits including:

• Excellent health care coverage with no copay at Albany Medical Center providers
• A wide array of services and programs to support emotional, physical, and mental wellbeing Anchored in the state's historic capital city, Albany Medical Center offers a full range of inpatient and outpatient care and is home to the region's largest hospital, only Level 1 adult and pediatric trauma centers, and only children's hospital. The downtown campus also offers opportunities at Albany Medical College.

Albany Medical Center, along with Columbia Memorial Health, Glens Falls Hospital, Saratoga Hospital, and the Visiting Nurses, form the Albany Med Health System, serving more than three million people over 25 counties.