Administrative Assistant (Development/Fundraising) (41574)

Greater St. Louis Area Council; St. Louis (MO); On-site; USD 20,457 - 29,136; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Retirement plan

Generous vacation policy

Job summary

The Greater St. Louis Area Council is looking for a full-time Administrative Assistant to provide essential support to the development and fundraising teams. Responsibilities include managing calendars, donor databases, and event coordination.

The ideal candidate will have a high school diploma and strong administrative skills, particularly in Raiser’s Edge and Microsoft Office. This role requires excellent organizational skills and the ability to communicate effectively with a diverse range of people.

Benefits include medical coverage, retirement plan, and paid vacation policies.

Qualifications

• Possess a high school education or equivalent.
• Strong skills in administrative tasks and computer systems.
• Integrity and superior organizational skills are essential.

Responsibilities

• Provide administrative support to assigned directors.
• Manage donor database and prepare campaign materials.
• Assist in planning and execution of events.

Skills

Administrative skills

Raiser’s Edge

Microsoft Office

Data entry

Customer service

Education

High School diploma or equivalent

Tools

Copier systems

Telephones

Computers

Job description

Job Details

Position Location: St. Louis, Missouri 63017

Position Type: Full Time

Education Level: High School

Salary Range: $18.00 Hourly

Administrative Assistant (Development/ Fundraising)

Position location: St. Louis, Missouri

Position Overview

Provide administrative support to the development and fundraising team. Directly responsible for Friends of Scouting, special event, grant, and database support. The position reports to the Chief Development Officer/ CDO.

Principal Responsibilities

• Provide administrative support to assigned directors, including calendar management, telephone support, filing, and mail processing. As needed, coordinate appointments and meeting materials.
• Serve as donor database assistant to include weekly acknowledgments, reports, processing of donations, and other data needs.
• Work closely with directors to prepare materials for annual Board Friends of Scouting campaign including acknowledgements and reminders. Manage bi-annual recognition society mailings and material distribution.
• Assist directors with special projects, which may include preparing, editing, and proofreading documents; preparation of general correspondence; fundraising reports; manage the development department supplies and equipment.
• Manage grant applications and reports working alongside directors and grant consultant.
• In cooperation with directors, assist in the planning and execution of events and meetings. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing.
• Perform other duties as assigned.

Materials and Equipment Used

Telephones, computers, printers, copiers, and office supplies.

Physical Activity

Reaching, standing, walking, pushing, pulling, lifting, talking, and hearing.

Physical Requirements

Sedentary and light work.

Mental Demands

Reading, detailed work, confidentiality, problem solving, training, math, reasoning, verbal communication, written communication, customer service, multiple concurrent tasks, and constant interruptions.

Working Conditions

The worker is not substantially exposed to adverse environmental conditions.

Qualifications

• Possess a high school education or equivalent. Associates or relevant.
• Possess skills in a variety of administrative skills, computers, data entry, copier systems, telephones, etc.
• Possess strong skills in Raiser’s Edge, Microsoft, telephone, grammar, and spelling.
• Donor management experience preferred.
• Read and interpret documents and apply critical thinking to perform job.
• Must have integrity, superior organizational skills, ability to communicate effectively, be a team player and have a strong work ethic.
• Keep a friendly and helpful attitude towards Scouts, Scouters, and the public.
• Possess a professional appearance and telephone presence.

Compensation

Salary: $18.00/ Hour

The Greater St. Louis Area Scouting is an equal opportunity employer. Scouting offers benefits to include medical, prescription coverage, dental, vision, life‑insurance, long‑term disability, family medical leave, maternity leave, accidental death, a defined benefit retirement plan, plus compensation for authorized and approved business‑related expenses. We also offer a generous vacation policy and holiday observances.