Administrative Assistant - Dental Hygiene

Universal Technical Institute, Inc.; San Diego (CA); On-site; USD 27,000 - 30,000; Full time

Benefits offered by this job

Tuition Waiver

Paid Time Off

Retirement Matching

Paid Parental Leave

Health Insurance

Vision Insurance

Dental Coverage

Pet Insurance

Health Plan Enrollment

Job summary

Universal Technical Institute, Inc. in San Diego invites applications for an Administrative Assistant to support the Dental Hygiene Program. The role assists the clinical and program director with student records, meetings, and documentation, ensuring timely processing and compliance.

The ideal candidate has a high school diploma, familiarity with secretarial tasks, and experience with Excel and Word. The position offers benefits, tuition waiver eligibility, PTO, and more, with a competitive

Qualifications

• High School diploma or equivalent.
• Knowledge of secretarial, office and administrative procedures.
• Experience with dental software and dental assistant experience preferred.

Responsibilities

• Obtain and maintain records of health screens and CPR cards.
• Attend faculty meeting and record minutes
• Maintain student notification list
• Perform all clerical duties as required by Dental Hygiene Program Director
• Establish and maintain effective working relationships
• Attend Program Advisory Committee Meetings and record minutes
• Meet with Dental Hygiene Program Director every day for daily plan and updates
• Maintain student clinical evaluation files
• Assist faculty with documentation outside of work
• Record and maintain student clinical tally documentation
• Assist faculty with information technology issues
• Assist students with documentation required for licensure
• Maintain professionalism and serve as a role model to students
• Perform all other duties as assigned by the Dental Hygiene Program Director, Clinical Director or Academic Dean.
• Other duties as assigned

Skills

Secretarial procedures

Education

High School diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Dental software

Job description

Overview

Administrative Assistant - Dental Hygiene Program

Pay grade: $19.50 - $22.00

The DH Administrative Assistant is the individual responsible for assisting the clinical and program director in maintaining student records.

In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love -

• Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
• Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)
• Retirement Matching: 50% match on the first 6% of your contributions after 90 days
• Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
• Competitive Insurance: Health, vision, and dental coverage for you and your dependents
• Pet Insurance: Competitive coverage for your furry family members through ASPCA
• Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment

Responsibilities

Principal Accountabilities & Deliverables

• Obtain and maintain records of health screens and CPR cards.
• Attend faculty meeting and record minutes
• Maintain student notification list
• Perform all clerical duties as required by Dental Hygiene Program Director
• Establish and maintain effective working relationships
• Attend Program Advisory Committee Meetings and record minutes
• Meet with Dental Hygiene Program Director every day for daily plan and updates
• Maintain student clinical evaluation files
• Assist faculty with documentation outside of work
• Record and maintain student clinical tally documentation
• Assist faculty with information technology issues
• Assist students with documentation required for licensure
• Maintain professionalism and serve as a role model to students
• Perform all other duties as assigned by the Dental Hygiene Program Director, Clinical Director or Academic Dean.
• Other duties as assigned

Qualifications

Education / Experience

• High School diploma or equivalent.
• Must have knowledge of secretarial, office, administrative procedures
• Knowledge of use and operation of standard office equipment, Excel and Microsoft Word at a level generally required through 5 years of experience.
• Experience with dental software and dental assistant experience preferred.

Standard Abilities

• Able and willing to:
  • Communicate, think, learn, and reason
  • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
  • Safely ambulate and/or maneuver when on-site at Company locations
  • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders

Disclaimer

- We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race (including natural hair style or texture), color, religion (including religious dress or grooming practices), religious creed, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, veteran or military status, citizenship status, marital status, physical or mental disability, medical condition, genetic information, gender, gender identity, gender expression, sexual orientation, or any other legally protected characteristic recognized under applicable federal, state, or local law.

- Job descriptions are not intended as, nor should be construed to be, exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job duties and responsibilities essential for making fair pay decisions about the job.