Administrative Assistant Dealership

Hale Trailer Brake & Whee; North Little Rock (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

Hale Trailer Brake & Wheel Inc is seeking an Admin to support branch sales and rental operations at our Little Rock, AR location. This role offers a dynamic, fast-paced environment with opportunities to develop organization and customer service skills.

Responsibilities include processing purchase orders, coordinating with vendors and customers, handling tag/title applications, maintaining files, and supporting credit and collections.

Qualifications

• Minimum 3 years of experience in a fast-paced office/administrative role.
• Strong organizational, communication, and interpersonal abilities.
• Proficient in Microsoft Office; able to learn new applications quickly.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience in a truck/trailer or heavy-duty equipment dealership is a plus.
• Familiarity with Tag and Title procedures a plus.
• Must pass a standard pre-employment drug test.

Responsibilities

• Provide administrative support to branch sales and rental operations.
• Receive, process, and create purchase orders.
• Follow up with vendors and customers for missing invoices and statements.
• Support credit and collections activities.
• Process vehicle tag and/or title applications for dealership sales.
• Maintain insurance certificates for on-rent trailers; assist with insurance claims for damaged trailers.
• Interface with the sales and rental team, as well as other branch locations as needed.
• Maintain customer, vendor, and trailer files.
• Directing feedback from customers to relevant departments.
• Supporting the sales department with other administrative tasks, if requested.
• Demonstrate excellent customer service and build strong customer relationships.

Skills

Time management

Communication skills

Organizational skills

Independent work

Teamwork

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

North Little Rock, AR, US

Hale Trailer Brake & Wheel Inc is a multi-location, full-service trailer dealership with an immediate opening at its Little Rock AR location. We are looking for a Admin to support all branch sales and rental operations. This is a great career opportunity if you enjoy a dynamic, fast paced work environment.

Hale is an industry leading, family friendly company offering a challenging and fulfilling career opportunity with an attractive work/life balance, and who offers a competitive salary, excellent medical, vision & dental benefits, paid vacation, and a matching 401k plan.

Responsibilities:

• Provide administrative support to branch sales and rental operations.
• Receive, process, and create purchase orders.
• Follow up with vendors & customers for missing invoices and statements.
• Support credit and collections activities.
• Process vehicle tag and/or title applications for dealership sales.
• Maintain insurance certificates for on-rent trailers; assist with insurance claims for damaged trailers.
• Interface with the sales and rental team, as well as other branch locations as needed.
• Maintain customer, vendor, and trailer files.
• Directing feedback from customers to relevant departments.
• Supporting the sales department with other administrative tasks, if requested.
• Demonstrate excellent customer service and build strong customer relationships with existing and new customers.
• Comply with the Company’s safety program.

Requirements:

• Must have a minimum of 3 years’ experience in a fast-paced office/administrative position.
• Must be able to manage multiple priorities and adapt quickly to the changing needs and priorities of the office and customer service demands.
• Must show initiative; work independently and with others, in a fast-paced environment, to achieve accurate and timely results while maintaining your own workload.
• Must be proficient in Microsoft Office, possess intermediate computer skills and the ability to learn new applications quickly.
• Must have excellent organizational, communication and interpersonal abilities.
• Experience in a truck, trailer or heavy-duty equipment dealership is a plus.
• Familiarity with Tag and Title procedures a plus.
• Must pass a standard pre-employment drug test.