Administrative Assistant - DC

Lindenwood; Maryland; On-site; USD 34,000 - 50,000; Full time

Job summary

Dorsey College is seeking an Administrative Assistant to support the Managing Director with clerical tasks and general office organization.

The role emphasizes strong communication, proficiency in Microsoft Office, and the ability to multitask while maintaining accurate records and timely correspondence. Familiarity with CampusVue and admissions processes is a plus.

Minimum qualifications include a high school diploma or equivalent and at least 6 months of experience in an administrative setting.

Qualifications

• High school diploma or equivalent is required.
• At least 6 months of experience preferred for this administrative role.
• Proficient with basic office equipment and Microsoft Office Suite.

Responsibilities

• Answer phone calls and greet visitors and route or take messages.
• Maintain admissions and student records in CampusVue and prepare related documents.
• Prepare mail acceptance letters and ensure information for New Student Orientation is ready.

Skills

Independent work

Communication skills

Customer service

Office software

Time management

Multitasking

Education

High school diploma/equivalent

Tools

Microsoft Office

Job description

JOB TITLE Administrative Assistant

DEPARTMENT Administration

SUPERVISORY No

REPORTS TO Managing Director

EEO Classification Administrative Support

SUMMARY:

The Administrative Assistant will report directly to the Managing Director and will provide administrative support by performing clerical functions.

ESSENTIAL FUNCTIONS:

• Answer phone calls and greet visitors – direct to appropriate parties or take messages.
• Maintain the Admissions Control log, distribute admissions leads properly, verify online lead data, and enter prospect information into CampusVue.
• Prepare all mail acceptance letters following weekly Admissions Committee Meetings.
• Ensure all information is ready for New Student Orientation, including mailing orientation letters, orientation packets, sign in sheets, and name tags.
• Enter new enrollments into CampusVue and create files for new students; maintain all academic files.
• Monitor and enter student attendance in CampusVue and communicate with the Managing Director and/or Lead Instructor about any attendance issues or problems.
• Receive all payments, application fees, and financial aid checks, and provide receipts.
• Enter grades and gather necessary modular documentation.
• Post graduates in CampusVue and close student files upon graduation, course completion, and/or termination.
• Document all student status changes including leaves of absence and exits.
• Enter, prepare, and print schedules for new modules.
• Distribute report cards and schedules.
• Place orders for stationary, envelopes, business cards, and other supplies.
• Other administrative tasks as deemed necessary.

KNOWLEDGE – SKILLS – ABILITIES:

• Ability to work well independently as well as within a team environment.
• Exceptional verbal and written communication skills as well as active listening.
• Ability to provide excellent customer and personal services.
• Proficient with basic office equipment, computers, and computer applications including Microsoft Office Suite.
• Must possess strong time management skills and ability to work well under pressure.
• Able to multitask, prioritize, show extreme resourcefulness, and problem solving skills.

MINIMUM QUALIFICATIONS:

• High school diploma/equivalent required.
• This position requires at least 6 months of experience.

WORKING / PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee is frequently required to stand; walk; sit for extended periods of time; and have sufficient hand, arm and finger dexterity to operate a phone, computer keyboard and other office equipment.

NOTE:

NOTE: This job description is not intended to be all-inclusive, and the employee may be required to perform other duties as assigned by their manager, in order to meet business demands.

This is not an employment contract, implied or otherwise and employment with Dorsey College is “at-will”.

Equal Opportunity Employer

Dorsey College is an Equal Opportunity employer.

The College complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees.

Dorsey College is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.

Dorsey College also strives to ensure equal access to educational programs and activities, compliant with Title IX which prevents sex discrimination, including accommodations for pregnancy and pregnancy related conditions.

Dorsey College does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.

Inquiries about Title IX may be referred to Dorsey College’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights, or both.

Dorsey College’s Title IX Coordinator is Ann Victoria Thomas, 31799 John R Road, Madison Heights, MI 48071, [e-mail], Ph: 248.585.9200, ext. 11228.

Dorsey College’s nondiscrimination policy and grievance procedures can be located at https://www.dorsey.edu/policies-and-plans/.

To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please also refer to https://www.dorsey.edu/policies-and-plans/ and select “Report an Incident” under the Title IX heading.

Dorsey College Locations

Madison Heights (Main Campus), Dearborn, Grand Rapids, Roseville, Saginaw, Wayne, and Woodhaven (All branch campuses of Madison Heights)

Benefits of Being a Dorsey Employee:

• Tuition discounts for Dorsey programs (employee, spouse, and dependent).
• Tuition discount opportunities for select on-line Lindenwood University degrees for employees that qualify.
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, employee assistance program, and 403b retirement plan.
• Eleven Paid holidays: MLK Jr. day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Thursday – Friday), Christmas Eve and Christmas Days (as observed), and New Year’s Eve and New Year’s Day (as observed).

College Overview

Dorsey College offers exceptional career training in some of the country’s most in-demand fields. With the classroom instruction and the opportunity to gain practical hands-on experience at Dorsey College, our students can prepare for entry level employment in their newly chosen career. As the longest running career school in Michigan, our goal at Dorsey College is to help students gain the knowledge and confidence they need to become valuable members of the Michigan workforce and make a positive impact in their chosen careers.

Accreditation

Dorsey College is accredited by the Commission of the Council on Occupational Education (COE). This applies to the Madison Heights campus (which serves as the main campus) and the Dearborn, Grand Rapids, Roseville, Saginaw, Woodhaven, and Wayne campuses (which are branch campus locations of Madison Heights).

Contact information for the Council on Occupational Education is as follows: 7840 Roswell Road, Building 300, Suite 325, Atlanta, GA 30350, telephone: [phone] / FAX: [phone], www.council.org.

Dorsey School of Beauty

Dorsey School of Beauty located in Taylor, MI can help you train for a new career in the beauty field. You may choose from a variety of hands-on training programs offered at Dorsey School of Beauty in Taylor, MI including Cosmetology, Cosmetology Instructor, Manicuring, and Esthetician. Dorsey School of Beauty located in Taylor, MI, a sister school of Dorsey College, is accredited by the National Accrediting Commission of Career Arts & Sciences, Inc., (NACCAS).