Administrative Assistant | Data Entry & Invoicing (FT/PT)

Compass Group USA; Jacksonville (FL); On-site; USD 36,000 - 38,000; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits (Critical Illness,

Hospital Indemnity Insurance

Choice Auto and Home Program

Job summary

Chartwells K-12 in Jacksonville, FL seeks an Administrative Assistant to support food service programs with clerical tasks. Roles include data entry, invoicing, and daily administrative duties in a fast-paced educational setting.

This position is available for both full-time and part-time schedules, with a fixed pay rate of $18.00 per hour and a comprehensive benefits package for eligible associates.

Qualifications

• Prior Microsoft Excel, data entry, invoicing, billing, filing, and administrative experience.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Skills

Data entry

Invoicing

Billing

Filing

Administrative experience

Tools

Microsoft Excel

Job description

Chartwells K-12 in Jacksonville, FL seeks an Administrative Assistant to support food service programs with clerical tasks. Roles include data entry, invoicing, and daily administrative duties in a fast-paced educational setting.

This position is available for both full-time and part-time schedules, with a fixed pay rate of $18.00 per hour and a comprehensive benefits package for eligible associates.