Administrative Assistant D

Harris Geospatial Solutions; Salt Lake City, Northern (UT, KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

L3Harris Technologies in Salt Lake City is seeking an experienced Administrative Assistant D to provide essential support to the Engineering organization. You will anticipate business needs, coordinate events and travel, manage communications, and assist with expense reports and organizational tasks.

The role requires strong Microsoft Office skills, the ability to handle multiple projects with discretion, and a professional image when interfacing with senior leaders.

Qualifications

• High school diploma with 8+ years related administrative experience or associate degree with 4+ years related administrative experience.
• At least 5 years of experience handling multiple, simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.

Responsibilities

• Coordinate onsite/offsite events and travel arrangements.
• Serve as an event planning/coordinator for multiple business events of varying size and nature.
• Interact with all levels within the organization, including senior executives, while projecting a positive, collaborative image.
• Screen correspondence and respond or direct to appropriate parties for response.
• Assist with telephone support, organization-wide communications, expense report preparation, mail and paperwork distribution, and general tasks.
• Maintain knowledge of company policies and procedures due to confidential nature of position.

Skills

Event coordination

Travel arrangements

Executive communication

Expense reports

Discretion

Attention to detail

Education

High school diploma with 8+ years experience

Associate degree with 4+ years experience

Tools

Microsoft Office

PowerPoint

Excel

Word

Outlook

Teams

Job description

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Administrative Assistant D

Job Code: 44278

Job Location: Salt Lake City, Utah

Job Schedule: 9/80

Job Description:

Provide administrative support to the general Engineering organization, with the ability to predict, anticipate, and execute on the business needs of the office.

Essential Functions:

• Coordinate onsite/offsite events and travel arrangements.
• Serve as an event planning/coordinator for multiple business events of varying size and nature.
• Interact positively with all levels within the organization, including senior executives, corporate counterparts, and co-workers, while projecting a positive, collaborative, professional image of L3Harris.
• Proactively screen correspondence; respond or direct to appropriate parties for response.
• Additional duties include providing telephone support, assisting with preparation of organization-wide communications, expense report preparation, mail and paperwork distribution, filing, copying, and other general tasks.
• Due to the complex and confidential nature of the position, knowledge of the company’s policies and procedures is required.

Qualifications:

• High school diploma with a minimum of 8 years related administrative experience or associate degree with a minimum of 4 years related administrative experience.
• At least 5 years of experience handling multiple, simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.

Preferred Additional Skills:

• Proficient with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook, including Teams).
• A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
• Good judgment and discretion in handling confidential information is of the utmost importance.
• Willingness to learn new skills and to accept additional responsibilities as required.
• Possess the ability to work well as a team and independently with minimal supervision.
• Extremely organized with great attention to detail and excellent grammar skills.
• Ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow-through actions.
• Willingness to work some extended hours, when necessary, including the occasional availability at a moment’s notice.
• Must be focused on customer satisfaction, the commitment to consistently generate a quality work product, and to do whatever it takes to get the job done quickly and efficiently.

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.