Administrative Assistant — Curriculum & Instruction Director

TrueNorth Educational Cooperative 804; Highland Park (IL); Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

TrueNorth Educational Cooperative in Highland Park, IL is seeking an Administrative Assistant to the Director of Curriculum and Instruction. This role provides comprehensive administrative, organizational, and technical support to the Curriculum and Instruction Department, including communications with staff and stakeholders.

The position supports curriculum, instruction, assessment, professional learning, and coaching initiatives.

Qualifications

• High school diploma required; Bachelor's degree preferred.
• Strong organizational skills and ability to prioritize workflow during peak periods.
• Proficient in Google Workspace, Microsoft Office, and database systems; ability to learn new platforms quickly.
• Strong communication, collaboration, and customer service skills.
• Ability to travel to locations within the cooperative as needed.

Responsabilités

• Provide administrative and clerical support to the Director of Curriculum and Instruction and the broader Curriculum and Instruction Department.
• Maintain departmental calendars, schedules, forms, and documentation.
• Provide coordination of logistical support for TrueNorth campus Institute Days and other related professional learning activities such as room set-up, materials preparation, and oversight of other administrative assistance for contributions for the day.
• Prepare, organize, and maintain accurate records, files, and data systems for curriculum, instruction, assessment, and professional learning.
• Support the management of electronic student and instructional databases, including Embrace and TeacherEase, ensuring accuracy and timely updates.
• Assist with the preparation and distribution of parent notices, IEP-related documents, progress reports, and course code information.
• Support the coordination of professional learning workshops, trainings, and coaching events (in-person and virtual).
• Assist with event logistics, including room setup, materials preparation, participant check-in, and troubleshooting.
• Maintain inventory of professional learning materials; order, organize, and distribute supplies as needed.
• Manage registration systems, and account requests for professional learning platforms.
• Provide technical support for virtual meetings and webinars (e.g., Zoom).
• Serve as a point of contact for staff, families, and member districts regarding departmental inquiries.
• Draft and distribute communications to program staff, families, and external partners.
• Support the dissemination of curriculum, instructional, and assessment updates to stakeholders.
• Assist staff with questions related to registration, documentation, and departmental processes.
• Process supply and equipment orders for classrooms, professional learning, and departmental needs.
• Track expenditures and provide accurate, timely documentation to Accounts Payable.
• Support the coordination of departmental projects, timelines, and reporting requirements.
• Ensure safety and security protocols for staff and visitors are followed related to entrance and exit of the building and engage in receptionist duties.

Connaissances

Organizational skills

Attention to detail

Communication skills

Confidentiality

Google Workspace

Microsoft Office

SIS software

Virtual meetings

Formation

High school diploma

Bachelor's degree preferred

Outils

Embrace

TeacherEase

Description du poste

TrueNorth Educational Cooperative in Highland Park, IL is seeking an Administrative Assistant to the Director of Curriculum and Instruction. This role provides comprehensive administrative, organizational, and technical support to the Curriculum and Instruction Department, including communications with staff and stakeholders.

The position supports curriculum, instruction, assessment, professional learning, and coaching initiatives.