Administrative Assistant, Crozier

Global Partners; Atlanta (GA); On-site; USD 50,200 - 62,800; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

7 Paid Holidays

401(k) with Company Match

Employee Stock Purchase Program

Tuition Reimbursement

Referral Bonuses

Job summary

Crozier Fine Arts is seeking an Administrative Assistant to join their New York office. The role involves welcoming clients, guiding visitors, answering the main phone line, and maintaining security and visitor logs.

You will provide general administrative support to the operations team, including document management and assisting with client service estimates and billing tasks. The position requires excellent communication, strong organizational skills, and attention to detail.

Qualifications

• Proven time management and organizational abilities in a professional setting.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Experience supporting an operations team or office environment preferred.

Responsibilities

• Greet clients and visitors and assist with directions.
• Answer and route calls to appropriate departments.
• Issue, check, and collect badges to maintain security.
• Prepare and edit documents, spreadsheets, and files for the team.
• Assist in preparing client service estimates within internal systems; manage credit memos and rebills.
• Support marketing and events as needed.

Skills

Time management

Organization

Administrative support

Communication

Attention to detail

Job description

Administrative Assistant – Crozier Fine Arts

Location: New York (Chelsea), NY 10011

Compensation: $25.00‑30.00/hr (equivalent to $50,200.00 - $62,800.00 annual range)

Benefits

• Medical, Dental, and Vision Insurance available immediately
• 7 Paid Holidays
• Fidelity 401(k) with Company Match
• Employee Stock Purchase Program
• Tuition Reimbursement
• Referral Bonuses

Work Schedule

Monday through Friday, 8:45 AM to 5:15 PM

Responsibilities

• Greet clients and visitors with a friendly and helpful attitude.
• Assist clients in finding their way around the office.
• Announce clients as necessary.
• Answer the main Crozier Fine Arts phone line, routing calls to the appropriate person/department/facility.
• Maintain workplace security by issuing, checking, and collecting badges.
• Maintain visitor logs by verifying ID, checking‑in, and checking‑out visitors.
• Provide general administrative support to the operations team, including creating, maintaining, uploading, and editing documents, spreadsheets, and filing.
• Respond to requests by the manager and team members for information or assistance in producing estimates for client services within the internal inventory and billing system; manage the credit memo process and rebills.
• Support marketing and events as needed.

Qualifications

• Excellent time management, organization, and ability to complete duties promptly.
• Administrative support experience in a professional environment preferred, but not necessary.
• Exceptional verbal and written communication and proofreading skills.
• Keen sense of accuracy and attention to detail.
• Professional demeanor and ability to handle matters confidentially.
• Capability to interface well with all levels of employees in a highly professional and friendly manner.
• Effective communication with clients and coworkers.
• Ability to contribute positively as part of a team, helping out with various tasks as required.
• Desire to be part of a rapidly expanding business.

Equal Employment Opportunity Statement

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail]. See the Supplement to learn more about Equal Employment Opportunity.