Administrative Assistant - Court Information Technology

State Court Administrator; Indianapolis (IN); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health care

Dental coverage

Life insurance

Vacation time

Sick leave

Pension plan

Job summary

The State Court Administrator in Indianapolis, Indiana, is seeking an Administrative Assistant for the director of court information technology. This role involves managing schedules, maintaining budgets, and handling inquiries while supporting court operations.

Applicants should have a high school diploma and three years of administrative experience. The position offers health care, dental coverage, life insurance, vacation time, and a pension plan as benefits.

Qualifications

• Extensive knowledge of administrative assistant practices.
• Strong business English, spelling, punctuation, and arithmetic skills.
• Three years of administrative assistant or general clerical experience.

Responsibilities

• Serve as administrative assistant to the director of court information technology.
• Maintain appointment schedules and director’s calendar.
• Prepare routine financial reports and maintain records.
• Initiate requisitions for budgeted IT purchases.

Skills

Administrative assistant practices

Business English

Microsoft Excel

Microsoft Word

Understanding of organizational operations

Decision-making per laws and policies

Record management

Effective communication

Operating standard office equipment

Education

High school diploma or GED

Tools

Microsoft Suite

Job description

Basic Function and Responsibility

This position involves responsible and varied administrative assistant work in a Missouri State Court office, serving as an administrative assistant to a commissioner, unit manager, or director, and may include secondary court clerical duties and some courtroom work.

Characteristic and Assigned Duties

• Serve as administrative assistant to the director of court information technology.
• Interview, screen, and refer callers and visitors; answer inquiries personally.
• Maintain appointment schedules, director’s calendar, and files of correspondence.
• Maintain Microsoft Excel budget workbook for annual IT budget and 5‑year projections, track purchases and deficits/surpluses.
• Initiate requisitions for budgeted IT purchases during the year.
• Create, modify, and remove security access using badging software.
• Prepare status reports, routine financial reports, filing systems, and supply management.
• Relay complex instructions and messages, and maintain records for personnel, purchasing, travel expenses, contracts, and equipment.
• Perform related work as required.

Knowledge, Skills, and Abilities

• Extensive knowledge of administrative assistant practices.
• Strong business English, spelling, punctuation, and arithmetic skills.
• Proficient in Microsoft Suite, especially Excel and Word.
• Understanding of organizational operations, functions, and authority scopes.
• Ability to understand and follow oral and written instructions.
• Ability to make moderately complex decisions per laws, regulations, policies.
• Ability to maintain administrative, fiscal, and general records; prepare reports; answer record inquiries.
• Ability to compose correspondence and manage office details.
• Ability to establish and maintain effective working relationships.
• Skill in operating standard office equipment.

Minimum Qualifications

• High school diploma or GED.
• Three years of administrative assistant or general clerical experience.
• Equivalent combination of relevant education and experience may be substituted year for year.

Necessary Special Requirement

Selected candidates will undergo background screenings, including education verification, child abuse and neglect clearances, drug screening, and physical assessments as applicable.

Employer

16th Judicial Circuit of Missouri – serving citizens of Jackson County. EQUAL OPPORTUNITY EMPLOYER.

Benefits

• Health care
• Dental coverage
• Life insurance
• Vacation time
• Sick leave
• Pension plan