Supervisor - Court Accounting

State Court Administrator

United States

On-site

USD 20,934 - 29,816

Full time

14 days+

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Benefits offered by this job

Health care

Dental

Life insurance

Vacation time

Sick leave

Pension plan

Job summary

The State Court Administrator is seeking a principal court clerk to handle case processing using an electronic filing system within the Missouri State Court System. This role involves exceptional customer service, supervising court personnel, and performing accounting duties.

The ideal candidate will have an associate’s degree or equivalent experience with at least three years in administrative roles, including supervisory experience. Benefits include health care, dental, and retirement plans.

Qualifications

3 years of varied administrative experience with at least 1 year in a supervisory role.
Ability to handle high-volume workload in high-stress environments.
Ability to communicate clearly with diverse parties.

Responsibilities

Process court cases using an electronic filing system.
Perform customer service and clerical duties.
Supervise subordinate court personnel as needed.

Skills

Time management

Customer service

Judgment

Attention to detail

Communication

Education

Associate’s degree or 60 semester hours

5 years administrative experience

Job description

Department: Court Accounting County or State Funded: State Exempt or Non-exempt: Non-exempt Paygrade: S-20 Salary Payrate: $18.42 hourly

Basic Function and Responsibility

The principal court clerk position is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which requires the application of independent judgment and the application of statutes, policies and regulations with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system, providing direct clerical support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction. Work may also involve exercising direct supervision over subordinate court personnel. Position may assume the responsibility for the office during the absence of the circuit clerk.

Appointing Authority and Supervision Received

The chief financial officer is the appointing authority. The principal court clerk receives direct supervision from a unit supervisor, court manager, chief court operations manager, judge or appointing authority.

Supervision Exercised

This position may be directly responsible for the supervision of apprentice court clerk, court clerk, and senior court clerk staff assigned to the unit.

Characteristic and Assigned Duties

Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
Provides information and customer assistance in person via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges).
Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports, and coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.
Serves in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress and other courtroom related duties.
Prepares juror lists and performs related work involving summonses, appearances and payments of jurors using an automated jury management system.
Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.
May assign, direct, supervise, and coordinate the work of personnel of the office and may participate in the hiring process of such personnel.
May assist in preparing the court budget.
Answers procedural questions for staff.
May coordinate, supervise or deliver training on procedural and/or technical matters.
May serve as a lead on implementation of new technology, court procedures and other projects.
Engages directly in complex tasks.
Prepares, analyses and/or supervises the preparation and timely dispatch of such operational and financial reports as may be required or requested.
May participate in financial audit activities.
Interacts with the public in a timely and courteous manner.
Creates and processes copies of official legal documents.
Enters orders, court dates, pleadings and other court matters.
Assist appointing authorities or managers in the administration of time and attendance of employees and the distribution of workloads.
Performs other duties as required.

Knowledge, Skills, and Abilities

Comprehensive knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
Comprehensive knowledge of organization operations, functions and scope of authority of the court.
Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
Ability to maintain a variety of complex records and prepare reports from an automated system.
Ability to establish and maintain effective working relationships with internal and external stakeholders.
Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.
Ability to work with minimal supervision and follow oral and written instructions.
Requires strong time management and organization skills with the ability to be detail oriented.
Ability to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate.
Ability to plan, assign and supervise the work of subordinate employees engaged in a variety of activities.
Ability to analyze and interpret complex sets of data, draw meaningful conclusions and communicate the results in an effective manner.

Minimum Qualifications

Associate’s degree in a related field or at least 60 semester hours from an institution of higher learning plus three years of varied administrative experience performing a wide range of technical office duties, one year of which in a supervisory capacity.
Or five years of administrative experience, including one year in a supervisory capacity.

Necessary Special Requirement

None

Employees May Be Exposed To

Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood;
The public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.

Equal Opportunity Employer

16th Judicial Circuit of Missouri is committed to equal employment opportunity and encourages applications from qualified individuals regardless of race, color, religion, sex, national origin, disability, or any other protected status.

Benefits