Administrative Assistant, Construction & Facilities Mgmt

Socket.dev; Phoenix (AZ); On-site; USD 18,000 - 30,000; Full time

Benefits offered by this job

Sick leave

Vacation with 10 paid holidays

Health and dental insurance

Retirement plan

Life insurance and long-term disabling

Optional employee benefits

Job summary

The Department of Emergency and Military Affairs (DEMA) in Phoenix, AZ seeks a Construction and Facilities Maintenance Administrative Assistant 3 to provide key administrative support for the AZ National Guard CFMO. You will manage calendars, travel plans, meeting spaces, and HR paperwork while serving as primary contact for visitors and new hires.

Responsibilities include coordinating HR actions, CAC in-processing, and maintaining CFMO org charts, with a focus on accuracy, deadlines, and

Qualifications

• Knowledge of management, administrative practices and operating procedures.
• Advanced level of computer applications for word processing, spreadsheets, publishing software and presentations.
• Understanding of Arizona government and military organization as it applies to administrative and HR work.

Responsibilities

• Prioritizes and tracks time-sensitive events; maintains filing systems and records.
• Provide administrative support to CFMO, Deputy CFMO and CFMO CoS; manage calendars and meeting spaces.
• Serve as liaison for new employees; assist with CAC in-processing and HR paperwork.
• Coordinate meetings, prepare agendas and track HR documents within the CFMO.
• Assist with IT problems and staff device/service requests; proofread documents for CFMO.

Skills

MS Office

Calendar management

Customer service

Education

High school diploma or equivalent

Tools

CAC access

Job description

The Department of Emergency and Military Affairs (DEMA) in Phoenix, AZ seeks a Construction and Facilities Maintenance Administrative Assistant 3 to provide key administrative support for the AZ National Guard CFMO. You will manage calendars, travel plans, meeting spaces, and HR paperwork while serving as primary contact for visitors and new hires.

Responsibilities include coordinating HR actions, CAC in-processing, and maintaining CFMO org charts, with a focus on accuracy, deadlines, and